TOTAL FREE HEALTH AND SAFETY DOCUMENTS DOWNLOADING SOURCE

 


Breaking

Monday, August 31, 2020

August 31, 2020

Workstation Ergonomic Evaluation Report

What is Ergonomics?

Ergonomics is the mechanism of arranging workplaces, and or designing workstations, products, approach to equipment or machinery and systems operations so that they capable or easy for the people who use them.

Objectives of Ergonomics is to establish, create safe, comfortable, easy and productive workspace and or workstations by bringing human capabilities, skills and constraints into the design of a workspace/workstations, operation procedures including the individual’s body size, strength, capability skill, speed, sensory abilities (vision, hearing), and even the most important element that is attitudes.

For more health and safety-related free documents such as the method of statements, risk assessments, JSA’s. JHA’s, facility management, civil, electrical reports and forms, food safety documents, toolbox talks, HSE training, orientations in PowerPoint, and along with all these free downloads, you can also request for any document you required for your project. When you request for any document via our website at  https://www.hsedocuments.com/, we try to search for that document in our HSE Document library, if not found in the library, we request our professionals to prepare the requested document and upload as soon as possible on our website. Just subscribe our website to get every document’s uploading notification.

Download File

Workstation Ergonomic Evaluation Report

Sunday, August 30, 2020

August 30, 2020

Apology Letter Format

From,

[Name of Employee]

Date: 23/06/2019

To,

[Name of Manager/Project Engineer],

[Name of Company/Organisation]

Subject: ABC

Dear Sir/Madam,

With due self-consciousness and bringing together all the fortitude to write and express this one at the earliest not just to express for the sake of regret but beyond everything to thank you for having made me realize how indecent the incident was. Without attempting to remind you of my immoral behaviour.

Sir/Madam, my unfaithful pressure for the said malicious event is a punishable offence; but your gracious and generous nature and personality will be able to forgive and give me a chance to improve and realize into positive. Assuring further to walk on the path enlightened by you forever in all the walks of my duty & life. At the same time, I promise and assure you that I shall not commit such a careless act, and if I repeat such negligence activity in future, you have the right to take any severe action against me.

Thanking You

Yours truly,

XYZ

Download File👇

Saturday, August 29, 2020

August 29, 2020

Ergonomics Risk Assessment

A Proper and well-established workstation can reduce/minimize the risk of injury.  The attached risk assessment format is being uploaded to assist in setting up and assessing your workstation. The results of this assessment should be shared and discussed with your Workplace Manager and/or Management Occupational Health and Safety (OHS) engineer/ consultant /or officer. The Workplace accountable/responsible  Management OHS Nominee should be notified if there is pain or discomfort.

For more health and safety-related free documents such as the method of statements, risk assessments, JSA’s. JHA’s, facility management, civil, electrical reports and forms, food safety documents, toolbox talks, HSE training, orientations in PowerPoint, and along with all these free downloads, you can also request for any document you required for your project. When you request for any document via our website at  https://www.hsedocuments.com/, we try to search for that document in our HSE Document library, if not found in the library, we request our professionals to prepare the requested document and upload as soon as possible on our website. Just subscribe our website to get every document’s uploading notification.


Download File👇

Thursday, August 27, 2020

August 27, 2020

Technical Employee Evaluation Format

1. Ability to perform the assigned job  

Does the employee have the skills to effectively handle the responsibilities?              

Does the employee have the knowledge of the system(s) being installed and how it works?  

How would you rate the quantity of work during a given period of time?                       

2. Accuracy in performing the required job

The employee's work is neat, accurate & thorough                                                       

The employee quickly understands concepts / topics                                    

3. Attendance & Attitude: Keeps lowest level of absenteeism  

Maintain low level of absenteeism and is punctual                                                       

Maintain proper appearance and wearing uniform at all times                                   

Maintain personal hygiene                                                                                                

4. The extent of self-development in work                                         

Is the employee self-motivated?                                                                        

Does the employee exercise independence in action?                                                  

To what extent is the employee fulfilling his duty     

5. Cooperation with direct responsible and colleagues                    

The Degree of willingness the employee exhibits when cooperating with direct supervisor or 

The degree of supervision the employee requires in accomplishing tasks         

6. Abiding by company rules & general safety rules      

Does the employee follow safety instructions?                                                                

Does the employee follow safety instructions and wear PPE when working at site?      

7. Instruction

Write on the designated box the rate for each criteria and average is equivalent to percentage given on each criteria.   

Download File

Technical Employee Evaluation Format


August 27, 2020

Work at Height Checklist

Worksite Inspection 

  1. All the workers have been explained safe work-procedures?
  2. A well-developed Communication system have been made and explained to the workforce
  3. Adequate illumination has been ensured.
  4. Work-area inspected before starting of the job.
  5. The area below the worksite barricaded, especially below hot works
  6. Workmen provided with bad / box to carry bolts, nuts and hand tools.
  7. Arrangement for fastening hand tools made.
  8. All work platforms ensured to be of adequate strength and ergonomically suitable.
  9. Fabricated made shift arrangements and checked for quality and type of material welding,  anchoring etc.

Access / Egress 

  • Walkways provided with hand-rails, mid-rail & toe guard?
  • All chequered plates, gratings properly welded/bolted
  • Are ladders inspected and whether they are maintained in good condition
  • Are ladders spliced
  • Are ladders appropriately secured for the prevention of slipping, sliding or falling
  • Do side-rails extend 36" above the top of the landing
  • Are built-in ladders constructed of sound materials
  • Rungs and cleats not over 12" on centre
  • Metal ladders not used around\d electrical hazards
  • Proper maintenance and storage
  • Ladders, staircases welded/ bolted properly
  • Any obstruction in the stairs
  • Are landing provided with hand with handrails, knee-rails toe-boards…etc.
  • Ladders placed at the right slope
  • Whether ramp is provided with proper slope
  • Proper hand-rails/guards provided in ramps

House Keeping

  • Walkways, aisles and all overhead workplaces cleared of loose materials
  • Flammable material, if any, are cleared
  • All shuttering material is removed after de-shuttering is done
  • Platforms and walkways free of oil/grease or another slippery spillage
  • Collected scrap and other steel waste objects are brought down from the height

P.P.E. & Safety Devices 

  • Use of PPE (below mentioned) ensured for all workers
  • Safety Hard Hat
  • Safety Footwear
  • Full Body Harness while working should be anchoring
  • Hand Gloves
  • Coverall
  • Goggles
  • Anchoring Point provided at all places of work.
  • General life-line provided wherever linear movement at height is needed
  • Safety nets are in use wherever required
  • Proper fall arrest system is provided, monitored and deployed at critical workplaces.
  • Crawler boards / Safety system for work on the fragile roof are used


Download File👇

Work at Height Checklist

Wednesday, August 26, 2020

August 26, 2020

Labor Details and Schedule of Time Format

When and Where to use of this Labor Details and Schedule of Time?

This format is useful when you carry out your MEP/FM services being as supervisor, project engineer or manager. 

For more health and safety-related free documents such as the method of statements, risk assessments, JSA’s. JHA’s, facility management, civil, electrical reports and forms, food safety documents, toolbox talks, HSE training, orientations in PowerPoint, and along with all these free downloads, you can also request for any document you required for your project. When you request for any document via our website at  https://www.hsedocuments.com/, we try to search for that document in our HSE Document library, if not found in the library, we request our professionals to prepare the requested document and upload as soon as possible on our website. Just subscribe our website to get every document’s uploading notification.

Download File👇

Labor Details and Schedule of Time Format

Tuesday, August 25, 2020

August 25, 2020

Safety Non-Compliance Warning Letter

 SAFETY NON-COMPLIANCE WARNING LETTER   

Project/Facility Reference:______________________Project/Facility Name:_______________Your company/Organisation_______________________________has been found to be in violation of your contract as a result of non-compliance with applicable federal, state, or company safety legal requirements, regulations, rules. On­­­­­­­­­­­­­  (Mention Date)  in accordance with the organisation/company's contractor Safety Adherence Policy, your foreman/supervisor was given a Notice of Safety Non-Compliance (pleases find copy attached)., (Name of Supervisor)         This notice indicates areas where your organisation/company does not comply with federal, state, or company safety legal requirements, and requests that these items be rectified as soon as possible/ immediately.

If they are not rectified, more sufficient and strict measures will be taken in accordance with our company/state/federal/country Contractor Safety Adherence Policy.

Thank you for your attention to this matter.


Download File👇

Monday, August 24, 2020

August 24, 2020

Ventilation System PPM Inspection Checklist

Wile preparing and making inspection for ventilation PPM, the following key ponts must be take into Consideration:

A.  VISUAL AND MECHANICAL INSPECTION

  • EXTERIOR OF EQUIPMENT
  • COMPLETENESS OF ASSEMBLY
  • EQUIPMENT ROTATION
  • ELECTRICAL/MECHANICAL INTERLOCKS
  • INSTRUMENTS
  • PROPER GROUNDING
  • PROPER INSULATION
  • TIGHTNESS OF BOLTED CONNECTIONS
  • PROPER LUBRICATION
  • CONDENSATE DRIP PANS
  • EQUIPMENT IDENTIFICATION
  • BRACING
  • LABELING AND TAGGING
  • SAFETY INTERLOCKS
  • WORKING SPACE
  • ANCHORAGE
  • SYSTEM CLEANED
  • COMPARISON TO DRAWINGS
  • CONTROL SYSTEM
  • FILTERS

B.  CALIBRATION AND SET-POINT

  • SENSORS
  • CONTROLLERS
  • ACTUATORS
  • FIRE DAMPERS CHECKED
  • SMOKE DAMPERS CHECKED

C.  SYSTEM TESTS

  • FAN
  • DUCT LEAK TEST
  • AIR BALANCE TEST
  • COIL NUMBER
  • COIL NUMBER
  • CONTROL DAMPERS
  • SYSTEM TEST
Download File👇

Saturday, August 22, 2020

August 22, 2020

Waste Management Plan (WMP)-Construction & Demolition

This Waste Management Plan (IS/WMP) has been developed to address wastes that will be considered for disposal at (facility/Project Name). This WMP has been developed following (STATE/NAME OF THE COUNTRY WHERE BUSINESS EXIST) Waste Management Rules.

1.1.  Plan Objectives

The basic objectives of this WMP are:

  • Generally, to protect public health and the environment by ensuring that wastes are properly evaluated and managed.
  • Identify wastes for acceptance at the facility.
  • To address waste screening and review of particular wastes to be accepted.

This WMP requires approval by the (STATE/MNAME OF THE COUNTRY WHERE BUSINESS EXIST) Pollution Control Agency [and country, if applicable]. Any future amendments or changes in management practices or other policies will be submitted for approval before implementation.

1.2.  Facility Classification

The (YOUR COUNTRY/STATE WASTE MANAGEMENT DEPARTMENT) has established three classes of demolition landfills based on the types of wastes accepted at the facility. Table 1 briefly describes these three classes and identifies the contents of the WMP for each class of landfill.

1.  Acceptable Wastes

Class I

  • Acceptable C&D Waste list (See list in Acceptable waste section.)

Class II

  • Acceptable construction and demolition (Construction & Demolition) waste list
  • Casual industrial no recyclable packaging like paper, cardboard and plastic
  • Like industrial wastes consists of wood, concrete, porcelain fixtures, shingles, or window glass

Class III

  • All C&D wastes
  • Most industrial wastes

2.  WMP Contents

Class I

  • Explain screening procedures, address asbestos-containing materials (ACM) if applicable

Class II

  • Explain screening procedures and rectify additional Construction & Demolition (C&D) wastes and specific demo-like industrial wastes to be accepted; address ACM if applicable.
  • Develop waste acceptance criteria.

Class III

  • Describe screening procedures and identify additional Construction & Demolition wastes and specific industrial wastes to be accepted; address ACM if applicable.
  • Develop waste acceptance criteria.

2.  Specific Acceptable and Unacceptable Wastes

2.1.  Acceptable Wastes

The facility/Client may accept construction and demolition (C&D) debris and wastes as identified on the Acceptable Waste List in the (STATE/NAME OF THE COUNTRY WHERE BUSINESS EXIST) Demolition Landfill Guidance. A copy of this list is included in Appendix A.

  • Also, the facility will accept the following waste types.
  • Casual industrial non-recyclable packaging consisting of paper, cardboard and plastic.
  • For example industrial wastes consists of wood, concrete, porcelain fixtures, shingles, or window glass.
  • Extra construction and demolition (C&D) wastes not identified on the Acceptable
  • Waste list. [Class III landfills only]
  • Specific industrial wastes. [Class III landfills only]
  • These additional wastes are specified in Appendix B.

2.2.  Unacceptable Wastes

The Client/facility will not accept [modify the list below or list all waste types and/or specific wastes that the facility will not accept].

  • Agricultural chemicals or containers (including empty pesticide, herbicide, and insecticide containers)
  • Animal skeleton, parts, or rendering and slaughterhouse wastes
  • Appliances (including white goods and brown goods)
  • Asbestos – Friable
  • Ashes or hot wastes that could spontaneously combust or ignite other wastes due to high temperatures
  • Ash from boiler or heating system, resource recovery facilities and power plants
  • Batteries
  • Carbon filters – spent
  • Cardboard – recyclable
  • Chemical containers
  • Fluorescent tubes and ballasts containing polychlorinated biphenyl (PCBs)
  • Food waste
  • Foundry wastes
  • Furniture and mattresses
  • Hazardous waste
  • High-intensity discharge lamps
  • Household refuse or garbage
  • Infectious waste
  • Liquids (any type)
  • Liquid non-hazardous materials – spilt
  • Machinery or engine parts
  • Medical waste
  • Mercury-containing wastes (thermostats, switches)
  • Various Chemicals &substances such as Paints, thinners, solvents, or varnishes - undried (including undried applicators, brushes, cans, containers, filters, or dust collectors)
  • PCB contaminated wastes
  • Pesticide containers
  • Variety of Petroleum products such as containers or filters (including oil, grease, or fuel)
  • Radioactive waste (RW) - (unless natural materials at normal background levels)
  • Unprotected and unusual damaged sealants (including undried applicators, containers, and tubes)
  • Septic tank pumping
  • Sludge’s (including ink, lime, wood, sewage or paper)
  • Live coal tar elements (including applicators, containers, and tubes)
  • Tires
  • Vehicles
  • Yard waste (not accepted for disposal)

2.3.    Mandatory waste types
Table 2 👉-Continued to download Complete Microsoft Word Editable Click on Following Download Link:

Download File

Waste Management Plan (WMP)-Construction & Demolition

Friday, August 21, 2020

August 21, 2020

Emergency Plan (Medical, Fire, Chemical, Extreme Weather)

PURPOSE

This practice provides requirements for developing a site- or office-specific procedure for response to, and management of, emergencies and disasters.  As projects/offices may have the potential for exposure to different hazards, it is necessary to develop procedures specific to the project/office.

SCOPE

  • This practice includes the following major sections:
  • General Requirements
  • Responsibilities
  • Emergency Evacuation
  • Injury/Illness Care
  • Chemical Spill

APPLICATION

This practice applies to work activities and employees under the control of company and its subcontractors.This practice, however, should not duplicate or replace procedures put in place by local emergency services.

DEFINITIONS

None. (if applicable)

GENERAL REQUIREMENTS

Management at each site, and in each office, must develop specific written emergency procedures/plans addressing signals and alarms, communications, actions, responsibilities, evacuation routes, assembly points, and personnel accounting.

Note: Adoption of, and/or coverage under, a client or other contractor’s emergency procedure(s) is acceptable, provided the following criteria are met:

  • The procedure(s) covers emergencies/conditions that are reasonably anticipated, based on project scope.
  • The “owner” of the procedure(s) agrees.
  • Employees are trained in the procedure(s).
  • Employees participate in drills, including post-drill analysis/feedback.

The important point to remember as a priority before implementing the Emergency Procedures, office management will designate and train an appropriate number of workforce to assist in the safe and formal emergency evacuation of employees.
Pertinent information about emergency signals, evacuation routes, assembly points and alarms to employees will be disseminated by whatever educational means are deemed most effective by the project/office (such as wallet cards, signs, orientations, bulletin.

 RESPONSIBILITIES

Project/office management or facility management will administer the requirements in this practice (if/as appropriate, in conjunction with client/owner emergency plans).
Management will regulate the proper and essential workforce/employees to perform emergency functions, for example:

  • Define the emergency.
  • Establish communication notification channels.
  • Establish a communication network with the site or facility, including outside sources, if necessary
  • Provide radio communications suited for monitoring the weather service frequency in the locale area.
  • Establish personnel accountability systems (including visitors).
  • Making sure that work ceases in the affected areas.
  • Making sure that medical personnel respond as dictated by the emergency.
  • Establish a technique to get help from outside, if necessary.
  • Identify emergency shelters that may be used.
  • Determine if employees can make it into work, or if employees at work can contact their families or travel home.
  • Ensure offsite emergency service providers are oriented to the project/office and associated hazards.

EMERGENCY EVACUATION

  • The purpose is to evacuate a site or facility systematically, safely, and in an orderly manner in case of fire or other major disasters, and to have a specified plan of action for a partial or full evacuation.
  • The following requirements mandatory and required almost for all emergency evacuations:
  • Unauthorized personnel may not re-enter the emergency area for any reason until the “all clear” signal is sounded.
  • Keep clear and free of any obstruction or blockage of emergency personnel and equipment responding to the emergency.
  • Do not make unnecessary telephone calls during an emergency.
  • Only authorized management may release information outside the company.
  • Site/facility manager is responsible for contacting corporate management, local, state, and/or federal authorities.

PRE-PLANNING CONSIDERATIONS

Pre-planning of the evacuation process should include, but not be limited to, the following:
Evacuation Notice – After an evacuation notice has been given, management directly & promptly states the nature of the emergency and communicates this to all workforce/employees. The evacuation message should specify the type of evacuation (partial or full) and the personnel to whom it applies.  As an example, a message calling for the evacuation of the maintenance building would apply only to the people in that building.
Evacuation Assembly Areas – Personnel in the affected area at the time of the incident should go to a pre-designated assembly area that can be reached carefully.  All personnel must be familiar with all assembly area locations.
Note: Personnel temporarily assigned to areas other than their normal work location are to report to the evacuation point at the temporary work area.
Identify and post-emergency phone numbers:

  • Fire, police, rescue
  • Manager’s office
  • Paging system
  • Key personnel (home)

INJURY AND ILLNESS CARE

A. Onsite First-Aid Care.

First-aid personnel and facilities will be provided at the project/office, for the treatment of minor ailments. Apart from very minor cuts and scratches (which may be “self-treated” following project/office-specific procedures) first-aid personnel should treat first-aid cases.

B. Offsite Care.

Arrangements will be made with offsite medical service providers (at least two is recommended). Except in emergency circumstances, each employer will be responsible for transporting injured or ill employees to medical facilities off-site. The onsite first-aid provider will become the liaison officer with the offsite healthcare providers. An emergency telephone number must be posted around the site/office.

Emergency Care.

The office 0or project manager or engineer will determine the proper and essential process for providing emergency care to ill/injured personnel.  Attention and priority will be given to the size of the workforce, location, access, external service availability, and distances.

Quick Drench Facilities.

Where the body or eyes of an employer may be exposed to corrosive materials, suitable facilities for quick drenching or flushing of the eyes and body will be provided within 10 seconds for emergency use.

10. CHEMICAL SPILL

The site/office will have adequately trained personnel to effectively respond to a spill of chemicals used or stored at the project/office.  Supplies of proper and essential personal protective equipment, cleanup tools, and equipment will be available. All spills will be reported, investigated, and when required notification will be given to the regulatory authorities, Environmental Management. 

Download File
Emergency Plan (Medical, Fire, Chemical, Extreme Weather)

Wednesday, August 19, 2020

August 19, 2020

Emergency Response Preparedness and Procedures.

1-Purpose

This procedure describes the processes to identify potential emergencies and potential accidents that can have an impact on the environment, and how (Name for your Company & Environmental Agency of the Country) responds to such events.  

2-Scope

This procedure contains the following sections:

Write down the sections, policies, standards, rules and regulations as per the (your Company & Environmental Agency of the Country)
2.1 Recognition and detection of potential emergencies and accidents
2.2 Response to emergencies and mitigation of adverse environmental impacts
2.3 Test and review of emergency preparedness and response procedures

3-Definitions and Glossary

MD-Managing Director
MR-Management Representative
OM-Operations Manager
H&S-Health & Safety

4-Responsibility

The Managing Director / Health & Safety Manager are responsible for the implementation of this procedure. The Managing Director are responsible for identifying potential emergencies and potential accidents and determining those potential situations/accidents that may have a significant environmental impact. The Operations Manager and Management Representative are responsible for the review and periodic testing of elements of the emergency preparedness and response procedures. The Managing Director, Operations Manager and Management Representative are responsible for the implementation of corrective and preventative action resulting from an emergency /accident.  

5-Procedure

5.1-Identification of Potential Emergencies and Accidents

Identification of potential emergencies and accidents will be conducted through the Risk Assessment (RA) process for all new contracts/introduction of new working methods and techniques. A Risk Assessment (RA) policy is also developed and recorded in the company’s health, safety and environmental H&S handbook. Identification of methods, risks, hazards and controls (based on site/job specific risk assessments) may also be documented in new contract proposals as requested by the customer. These will include method statement, legislation and proper and essential persona protective equipment (PPE) required. Proposal documents will also include identification of environmental issues covering potential noise, land, and water and air pollution. The purpose of risk assessment is to identify the significant risks in the workplace and then control those risks at an acceptable level and to comply with the Management of Health & Safety at Work Regulations.    
All aspects of the work activity are reviewed for Risk Assessment.  Where hazardous chemical risks are encountered, C.O.S.H.H. Assessment Procedures are followed and where other risks are to be assessed, the policies in the MRF Name H&S handbook will be implemented – this includes key aspects such as working from height, confined spaces, manual handling, contact with waste, use of the equipment and environmental risks. Health & Safety requirements may also be supported by an external H&S consultancy. Where proper, detailed method statements are also developed for specific contracts/worksite operations. These method statements include the scope of work, job-specific instructions, risk assessment, accident and near-miss reporting, toolbox talks, PPE and equipment information and sign-off / acknowledgement sheets.  Emergency Response activities include spillage/contamination control measures. If an emergency or accident occurs about the collection, processing and shipment of waste / recycle by (Name for your Company & Environmental Agency of the Country), emergency response activities will be implemented accordingly.

The identification of potential emergencies and accidents that could have an adverse environmental impact is supported by the Environmental Aspect and Impact Registration activity which has identified any significant impacts using the form (format for the specific form template) – this includes those that may occur under emergency conditions. About MRF office environmental emergencies and accidents, the risk about the activities carried out by (Name for your Company & Environmental Agency of the Country) is relatively low (office activities and weighbridge management only). The identification of potential office-based emergencies and accidents that could have an adverse environmental impact is also supported by the Environmental Aspect and Impact Registration activity where appropriate. The potential for emergencies or accidents at nearby facilities has also been assessed and recorded where appropriate. No significant external risk that requires additional operational controls or procedures has been identified.

5.2-Response to Emergencies and Mitigation of Adverse Environmental Impacts

MRF activities that are higher risk may include:

  • Fire.
  • Vehicle movement.
  • Oil / Diesel spillage.
  • Line sorting activity 1.
  • ANO Process/activity 1.

The identification of methods, risks, hazards and controls (based on site/job specific risk assessments) about the above are documented in MRF Name H&S handbook which will include method statement, legislation and PPE required. In the unwanted incident of an emergency arising that has an negative environmental impact, emergency response actions (as documented in site folders, risk assessments and material safety data sheets), will be implemented.

Upon satisfactory completion of the emergency response, appropriate paperwork/documentation as required by the local authority / Environmental Agency is to be raised and submitted. In parallel with this, the post-accident evaluation will be carried out and appropriate corrective and preventive action implemented. Corrective and preventive action must be documented on a Quality and Environmental report form (Name for your Company & Environmental Agency of the Country) and should include details of the emergency /accident, root cause, environmental impact, corrective and preventive actions, responsibilities and timescales.  A review of the effectiveness of action should also be documented In the event of a head office emergency, the appropriate elements of the (Name for your Company & Environmental Agency of the Country) H&S documentation and Business Continuity Plan will be adopted, overseen by the health and safety representative (Emergency Controller) and the MR. This will include:

  1. Evacuation of building / affected areas.
  2. Liaison with emergency services.
  3. Instigation of the communication plan.
  4. Review of environmental implications.
  5. Implementation of mitigation and response actions.

The post-accident evaluation will also be carried out and appropriate corrective and preventive action documented on a Quality and Environmental report form (Name for your Company & Environmental Agency of the Country) as above. Other elements of Control of disapproval, Corrective Action and Preventive Action are included in the Monitoring, Measurement and Health, safety and environmental Improvement procedure.

5.3-Evaluation, Review or Test of Emergency Preparedness and Response Procedures (EPRP)

The test and review of the Emergency Preparedness and Response process are carried out following (Name for your Company & Environmental Agency of the Country) Emergency Response procedures. This may include the test/review or evaluation of elements of disaster recovery, training/performance of emergency response personnel (ERP), building evacuation, internal and external communication, and availability of risk/hazard information and effectiveness of (planned) mitigation and response actions. The majority of these processes are tested and verified each time an MRF emergency arises. In addition to the above, response to simulated emergencies is also tested through periodic (at least annual) exercises overseen by the MD / MR, following the MRF Name Business Continuity Plan where appropriate. Results of these exercises are recorded and any improvement opportunities identified. The evacuation of the office facility is also tested annually. All office computers are appropriately backed up (see Document Control procedure XXXX). A test of the office back-up process is carried out by the MR every quarter.

6-Related Documents

  1. Environmental Aspects and Impacts of Registration Form.
  2. Quality and Environmental report form.
  3. Business Continuity Plan.
  4. Register of Applicable Legislation.
  5. Control of Documents procedure.
  6. Monitoring, Measurement and Improvement procedure.

Download File👇

Emergency Response Preparedness and Procedures.

August 19, 2020

PPE Release Form

Importance of PPE in the Workplace

Personal Protective Equipment is the last-resort lifeline for your workforce at the workplace while carrying out various daily activities such as work at height, confined space work, work at live electrical appliances& installation, or lifting operations. We should never avoid the importance of PPE at our as being an employee, employee, line manager, project engineer or supervisor at the workplace. To understand how essential and mandatory it is, we require to understand what it is. Any items of safety equipment, tool or device that protects the wearer against potential severe occupational health and safety risks in the workplace is supposed to be a PPE. Provision of proper PPE by the employer and the compliance with the provided PPE by the employee is legally mandatory for both. It is legally required for most industries such as construction, Offshore & onshore operations, agriculture, and engineering. Protective equipment required by law will differ according to the wearer’s working circumstances. 
Download File👇
August 19, 2020

Method Statement for MEP Services

 1. Introduction

This Method Statement describes in details all the scope of work involved MEP in Civil maintenance works such as HAVC, Electrical. Plumbing, Fire and Safety etc.

2. Objective

The objective of this method statement is to clearly understand the job and step by step procedures of the execution of the job along with safety precautions, which are necessary to avoid any kind of injuries/accidents to a person or any damage to any equipment or property. The list of necessary equipment is also mentioned in this statement.

3. Scope of Work

Scope of this work includes:  

3.1 Building and Civil Maintenance Work

  • Excavation, back-filling and earthwork manually and by machine,
  • Concrete block and masonry work in new work and repair work,
  • Concrete work including plain and reinforced including new work and repair work,
  • Ceiling work,
  • Carpentry work new and repair work,
  • Glass-work replacement repair,
  • Rendering and plastering new and repair work,
  • Tiling work new and repair work,
  • Painting work new or touch up,
  • Sealing work,
  • Doors, windows and iron monasteries and partition walls,
  • Aluminium cladding and roofing and translucent panels,
  • Steel structures and collision barrier for steel structures as and when required.
  • Asphalt pavement /road repair or reinstatement due to ground settlement or condition associated when is rupture or breakage of U/G piping.
  • Steel crash barrier repair/modification as and when required.
  • Traffic signage/signboard reinstatement or new installation as and when required.
  • Car park/car park’s tarpaulin repair as and when required.
  • Fence and gate repair/upgrade as and when required.
  • Repair or supply of furniture as and when required.

3.2 Plumbing Maintenance Works

  • Repair and fixation of the pressure switch,
  • Repair and fixation of the floating valve system,
  • Repair and fixation of the limit switch for water tank,
  • Repair and fixation of tank fittings (If water leak from tank valve from top and bottom)
  • Repair and fixation of water heaters,
  • Repair and fixation for piping networks.

3.3 Drainage Maintenance Works

  • Repair and fixation of toilet flushing system,
  • Repair and fixation of washbasin flushing system,
  • Fixing the water leak from inside the wall pipe joints.
  • Decloggingng works for the pipeline.
  • Cleaning of the open canal,

3.4 Sanitary Wares Maintenance 

  • Pasting silicone (if water leak from the toilet, kitchen washbasin)
  • Fitting washbasin W.C set and flush tank (If broken),
  • Drainage flushing (If water block),
  • Replace sanitary fittings,
  • Replace kitchen sink fittings (If the water leak or fittings broken)

3.5 Carpentry Maintenance Works

  • Repair and fixation of office furniture,
  • Repair and fixation of door towel bolts,
  • Repair and fixation of door furniture including hinges, locks and door closers,
  • Replacement and fixation of kitchens cabinet accessories.
  • Repair and fixation of the staircase railing.

3.6 Painting Maintenance Works 

  • Touch up paints and painting works,
  • Waterproofing paints for (MDF) kitchen cabinet,
  • Polishing of furniture upon request.

3.7 HAVC Works  (Description Required)

3.8 Fire and Safety Works (Description Required)

3.9 Electrical Works (Description Required)

4. Definitions

  1. PPE: Personal Protective Equipments
  2. HAVC: Heating, ventilation, and air conditioning.

5. Organization & Responsibility 

(Your Company) FM Manager Projects shall be responsible for an overall project inclusive ensuring that all safety measures are implemented.

(Your Company) Civil, FLS, Electrical Engineers shall be responsible for coordination and supervision of day to day site activities and ensure that work is done as per specification and approved drawings and all safety measures are implemented.

Site Engineer/Supervisor

It is the site engineers duty to organize the workforce in a manner and to ensure that safety and protective equipment are being properly utilized. He shall also ensure that the method statement procedure is followed and to prevent loss or damage to the existing assets of the work area.

Safety Engineer / Officer

The Safety Engineer/ Officer is responsible for devising and implementing programme and plans to safeguard, the health and safety of all employees. He is responsible for the implementation of safety programme.

He is also responsible to provide support to site engineer, advising them on safe work procedure and coordinating with maximum efficiency and minimize the risk to themselves and equipment.

Inspect all machinery, portable & manual equipment and tools before use to ensure correct storage and proper utilization.

  • Working Team
  • FM Manager
  • Civil Engineer
  • FLS Engineer
  • Electrical Engineer
  • Supervisor
  • Carpenter
  • Electrician
  • HVAC
  • Helper
  • FLS Technicians

6. Equipment & Materials

  • The following equipment will be carried out for the work undertaking
  • Measuring equipment
  • Standard hand tools
  • Standard Carpentry tools & equipment
  • Portable power tools
  • Standard Electrical Tools & equipment

7. Reference Documents

Drawings and scopes related certificates attached.

8. Methodology

  • All the materials shall be submitted for (Your Company) approval before work
  • Necessary shop drawing will be submitted to (Your Company) before work if applicable.
  • The work shall be carried out using proper PTW and necessary isolation shall be obtained by co-coordinating with (Your Company).
  • Final Inspection shall be carried out after completion of all civil maintenance works.
  • Civil  Maintenance Works 
  • Necessary permits (as applicable ) shall be obtained before commencing any work such as building and civil works, plumbing maintenance works, drainage maintenance works, sanitary wares maintenance works, carpentry maintenance works, painting maintenance works.

9. Health, Safety and Environment

  • PTW (Permit To Work)
  • A relevant permit needs to be obtained before starting the work
  • Safety toolbox meetings to be carried out before work
  • Toolbox talks to be convened & attended by all personnel assigned to do the task.
  • Hazard analysis to be done.
  • Safety personnel & designated responsible person will ensure that all above is carried out & any other statutory requirements are completed with before any work takes

PPE Requirements

As a minimum, the following PPE should be used by staff/labours

  • Hard hat
  • Safety shoe
  • Safety goggles
  • Hand gloves
  • High visibilities vest
  • Dust mask
  • Safety harness

Download File

Method Statement for MEP Services

Tuesday, August 18, 2020

August 18, 2020

Back Disorders Toolbox Talks

Back disorders such as muscle or ligament strain, bulging or ruptured disks, arthritis and osteoporosis, etc. are known as the "Top Ten" leading worksite injuries described by the National Institute of Occupational Safety and Health (NIOSH). Such disorders account for 27-30 per cent of all non-fatal minor or major injuries and illnesses including days away from tasks. Our back is a sophisticated and complicated piece of machinery establishment of various muscles, bones, nerves, and supporting tissues. It's a machine we use every day, probably in ways we don't even notice.

Just like a machine, our back requires proper care to keep it working. If it's not working right, we'll suffer. An injured back affects our ability to move our limbs, hips, neck, and head. Injuries to the back can be very disabled, causing severe pain, time away from work, and often needing physical therapy or even surgery. Everyone whose job includes stressful & heavy lifting or awkward postures is at high risk for back injury disorders. 

Here are some tips to keep our back in optimum condition:

Exercise also plays a vital role in keeping our back strong, healthy, and flexible. An appropriately exercised back is less likely to be damaged by back injuries. Our physician, company medical personnel, or another health-care provider can recommend the best exercises for us, taking into consideration our physical condition and the type of work we do. We should always be attentive to such critical situations that could lead to severe and serious back injuries. We should always be kind to our back. We should never take inappropriate chances. 

By following appropriate and essential lifting and reaching techniques, methods and exercising properly. 

When You Are Lifting:

  1. Don't bend over an object you are lifting. Bend your knees, squatting in front of the object to reach it.
  2. Lift the object slowly and carefully, using your leg and arm muscles to lift, not pulling with your back. 
  3. Keep your head up and look straight ahead while making the lift. 
  4. While lifting, keep the object as close to your body as possible.
  5. Keep abdominal muscles tight while making the lift.
  6. Use the same techniques when you put the object down. 
  7. If the object is too big or too heavy to lift using these techniques, use mechanical assistance or get someone else to help.

Key Points:

  • Keep your back straight and vertical while lifting.
  • Don’t twist as you lift.
  • Keep the load close to your body as you lift.
  • If a load is too heavy or cumbersome get someone to help you.

Download File👇
August 18, 2020

Thermometer Verification Records & Monthly Thermometer Calibration Forms

Proper record maintenance is an integral part and parcel of thermometer calibration if we are cooking in a smokehouse, dehydrator, or steam cabinet, getting our team in the habit of calibrating thermometers on a continual term and documenting the results is mandatory.

How and When to Calibrate the Temperature?

Generally, as per the HACCP recommendations, calibrating the temperature probes in an industrial oven every day. It may look a bit disturbing, to do this, there’s realistic and good logic. When a temperature probe is detected to be beyond the calibration, all the product we have cooked by utilizing that probe have to be discarded or recalled. If we have calibrated a week ago, a week’s worth of product must be discarded or recalled. If we calibrated a day ago, only 1 days’ worth of product must be discarded or recalled. Calibrating the temperature and product probes in our oven daily just make sense!

The restaurant’s or company’s thermometer probe (s) to emulate and examine the temperature will be calibrated by putting the probe in a crushed ice/water slurry, stirring & electrifying quickly and reading with recording/documenting the temperature. This condition’s temperature should be 32° F, the melting point of ice.  Check if the probe is not 32°F (Fahrenheit), the probe can be set with the help of  a tool to rotate the screw under the rear side of the dial to pin point 32° F when placed in the ice slurry. And then next, put the probe in cooler for 4-5 minutes near the cooler thermometer, allowing time for probe to adjust appropriately. The temperatures positions and conditions of both should be recorded and compared, and note down. The curative initiative must be documented. The detected records must also be analyzed and established.

Download File 
Thermometer Verification Records Form

Monday, August 17, 2020

August 17, 2020

Master Cleaning Schedule (MCS) Form

The importance of a Master Cleaning Schedule (MCS) in the Food Industry?

To maintain and fulfill the Food hygienic, highly housekeeping and cleaning are essential. Cleaning is the most important activity in food manufacturing companies. When any building or facility is kept tidy, it minimizes the risk of bacterial and other biological infestations. A master cleaning schedule includes cleaning of tools, equipment, containers, structures, floors, grounds and detects the locations, areas or equipment to be cleaned, the duration between each cleaning round, and the person(s) accountable for the cleaning and other housekeeping activities and tasks. As it is accomplished, it also becomes a documented proof for the future use and legal justifications in the states or countries where the laws and hygienic safety standards are very strict to follow. Cleaning program can be scheduled for a couple of months in advance or for yearly. To get output in positive and as intended, the Master Cleaning Schedule (MCS) needed should be considered. The Master Cleaning Schedule (MCS) is a checklist based on job completion. Although sanitation principles are regular, application details will different and vary from plant to plant. Tools, equipment, grounds, floors, carpets, drainage system, and walls may be recognize as potential hazards since bacterial and other biological infestations and issues may establish on these surfaces and can contaminate food products.

The Following Key Points Might Include in the Master Cleaning Schedule (MCS):

  1. Dishwasher exterior
  2. Dishwasher interior
  3. Dishwasher descale (check if scaled)
  4. Receiving area surfaces & shelves
  5. Pre-wash basin, spray & taps
  6. Exit table
  7. Drying racks
  8. Shelves for clean items
  9. Table legs and supports
  10. Hard to reach floor areas
  11. General floor areas
  12. Walls
  13. Ceilings (clean if visibly dirty)
  14. Lights (clean if visibly dirty)
  15. Drains

Download File👇
Master Cleaning Schedule Form


August 17, 2020

Personal Hygiene Checklist Form

The Importance of Personal Hygiene

Proper and Good hygiene weather it is personal or our home, office or worksite is very essential in today’s world for both health and social reasons. All-time keeping clean and tidy of our hands and body is very important in the prevention of the development and spread of illness and infection particularly the current prevailing COVID-19 situation. This uncomplicated habit doesn’t just benefit our health – it can help to protect those around us too.                

Personal hygiene also has its social impacts and benefits. Since an essential and good personal hygiene behavior means caring for our body and washing regularly, it minimizes the chance of body odor which can be disturbing in social situations at home, work or at the office.

What Does Good Personal Hygiene Behavior Could be?

Almost each of us knows that good personal hygiene behavior is essential, but the question is where is a good place to start?  It could be accomplished by following the below mentioned daily routines for us and or family which will help us to stay clean, tidy and fight against any noxious germs and bacterial problems on our body that could lead to illness or unwanted and bad odors.

  1. Hand washing
  2. Dental Care
  3. Bathing/Body
  4. Hygienic Clothes
  5. Nails
  6. Menstrual and genital hygiene

Factors That Can Negatively Impact Hygiene

  • Lack of personal hygienic awareness, poverty and access to clean water can both harm a person’s hygiene. 
  • Instead of physical, a person’s mental health can also affect how they take care of themselves. 
  • Personals who are living with assertive conditions, such as a Psychotic Disorder (PD), severe depression, or use disorder, may find it very difficult to keep up a personal hygiene routine.

Download File
Personal Hygiene Checklist Form

Sunday, August 16, 2020

August 16, 2020

Work Completion Report Form

 Work Completion Report Form

This work completion report form is designed for the project engineers, project managers and supervisors for their various projects and is written when any project and or work has come to an end. The objectives of this Work Completion Report Form is to provide the detailed information and written documented procedure that the ongoing project/work has been completed as per the schedule and is now ready to hand over to the client. Every service and utilities working normally. and other items laid out in the proposal have been completed, and the final task is to write up the results of the project/work. the completion report responds to an implicit or explicit request for information. It describes how the plan of work was carried out and what conclusions and recommendations can be drawn from the project.

For more health and safety-related free documents such as the method of statements, risk assessments, JSA’s. JHA’s, facility management, civil, electrical reports and forms, food safety documents, toolbox talks, HSE training, orientations in PowerPoint, and along with all these free downloads, you can also request for any document you required for your project. When you request for any document via our website at  https://www.hsedocuments.com/, we try to search for that document in our HSE Document library, if not found in the library, we request our professionals to prepare the requested document and upload as soon as possible on our website. Just subscribe our website to get every document’s uploading notification.

Download File👇

Work Completion Report Form

August 16, 2020

Job Safety Analysis Worksheet Form

Brief Analysis of Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s)

To keep worksite free of unwanted and fatal incidents/accidents, every employer, employee or accountable personals e.g., project engineers, line managers, site supervisors and the most integral part of this process, health and safety specialists (HSE Engineers, Officers or manager) plays a vital role by showing and practicing their capabilities and promoting safe and secure health and safety culture within the organisation. For the accomplishment of such safe and secure hazard and risk free environmental, verity of legal, moral, financial terms, laws, regulations, standard operating procedures and proper documentation is followed and implemented.
Before starting every work at site, the Job Safety Analysis (JSA’s) is a primary process of determining physical requirements, environmental conditions and safety circumstances relating to a particular job or task. Job Safety Analysis (JSA’s) are the most frequently utilized for static or repetitive tasks, in which the job, equipment and work environment change minor.

The Safe Operating Procedures (SOP)

Particularly, the Safe Operating Procedures (SOP’s) are created step-by-step methods for a specific non-repetitive work activity which may be hazardous. The objective of the Safe Operating Procedures (SOP) is to provide written and appropriate documented guidance for a specific activity/task such that any competent, professional and qualified worker/employee can successfully and safely accomplished the work activity. the Safe Operating Procedures (SOP’s) are best initiative and utilized for highly skilled jobs and when the equipment, machinery or tool and working environment change often. Such as, a Safe Operating Procedures (SOP) with proper and essential warnings and cautions, would best be created and used for work activities/tasks, for example, entry into confined space, MEP tasks, lockout-tag out (LOTO), welding operations (hot), system startup and shutdown.

What Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s) provide?

  1. Personal Protective Equipment (PPE) determination process 
  2. Resource for supervisors (various fields including MEP, FLS, civil, oil & gas, etc.) to train new employees 
  3. Proper control of work activities /job steps 
  4. Identification and prevention of potential fatal hazards 
  5. Benchmark for sever or minor accident/incident and near misses’ investigation 
  6. Analysis of employee achievements and or performances. 
The most essential and integral Part of JSA process is the Supervisor of any level, who is in continuously and consistently in coordination and connection with Supervisors are in an exceptional position to recognize and correct unsafe acts and conditions as they occur. 

Documents for SOP’s & JSA’s Preparedness

The following forms and documents are feasible for developing Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s) are:

  1. Job Safety Analysis (JSA) Form
  2. Job Safety Analysis (JSA) Task Steps
  3. Task Hazard Assessment Logbook (HAW)
  4. Task Hazard Prevention & Control Logbook
  5. Process for the Job Safety Analysis (JSA)
  6. Job Safety Analysis (JSA) Consist of the Following Main Points:
  7. Physical Requirements for the Task/Work Activity/Job
  8. Environmental Conditions where the work or activity to be conducted.
  9. What type of Personal Protective Equipment (PPE) required?
  10. Steps for the job to be carried out.

What type of Potential Accident or Hazards associated with that each of the step?

what safety measures to be adopted to accomplished for each step of that particular job/task?
Job Safety Analysis (JSA) are Completed Through the Followings Steps:
Development of Job Safety Analysis (JSA’s)
Review and approval of Job Safety Analysis (JSA’s) JSA’s
Implementation of Job Safety Analysis (JSA’s)
Review and updating Job Safety Analysis (JSA’s) JSA’s
Periodic Training using Job Safety Analysis (JSA’s)

Development of JSA/SOP

There are many ways to develop Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s), however, observation and team approach has proven the most trusted. by watching carefully, the tasks, the inspector /observer can see immediate what is needed, recognize the hazards and suggest alternatives. 

Following is the sequence used to make a Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s):

  1. Select the most competent observer
  2. Explain the objectives of your observations
  3. Observe closely and carefully the task and explain each steps used to accomplish the assignment
  4. Document the primary steps
  5. Review each of the step with the observer explanation.
  6. Observe the task a second time to identify residual hazards record the findings that include the following:
  • Impact
  • Contact with Chemicals/substances
  • Caught on or between (machinery, object or rotating parts of machinery, etc.)
  • Lacerations
  • Skin Burns
  • Fall, Slip or trip
  • Over exertion
  • Cumulative Trauma
  • Observe the task for the third time to develop corrective initiatives to all hazard potentials
  • Review your findings with the Employee apparently
  • Complete the Job Safety Analysis (JSA) form or write Safe Operating Procedures (SOP’s)

Review and Approval of Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s)

After the draft copy of the Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s) has been accomplished, it should be reviewed by a team consisting of the Safety consultant/Coordinator, Department Manager/Line Manger, Project/site Engineer, Supervisor and affected workers/Employees. After discussing all questions with the team members, a final version is then drafted.

Implementation of JSA/SOP’s

Completed Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s) are then analyzed with the entire department by the Supervisor. New hires and transfers should have the JSA/SOP’s reviewed with them and made part of the Employee's job performance evaluation.

Updating Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s)

All new hazards, machineries and their operations, equipment and tools should be upgraded on the JSA/SOP’s and communicated essentially to all workers ASAP. JSA’s will become out-dated if not reviewed periodically.

Periodic Training and Retraining

Annually, the Job Safety Analysis (JSA) & Safe Operating Procedures (SOP’s) should be analyzed by the Supervisors with all Employees. JSA/SOP’s should be analyzed with the Employee during an accident investigation to help identify possible causes or problem areas.
Download File👇

Saturday, August 15, 2020

August 15, 2020

Employee Temperature Monitoring Log

COVID-19 Employee's Site Temperature Monitoring Log

Company/Organization’s employee temperature and symptom monitoring program is for the safety of its staff. All employees are required to take their temperature and attest to no symptoms within the first 10 minutes of their shift. Employees are accountable for monitoring symptoms throughout the day and reporting to their responsible supervisor and Occupational Health (OH) if symptoms present. Please familiarize yourself with the documents and policies attached

 Employees Required to:

  1. All employees are needed to have their temperature taken before starting their shift.
  2. The screener should document employees with a temperature of 100.4 degrees or higher utilizing this COVID-19 Log form.
  3. An employee with a temperature of 100.4 degrees or higher should be sent home, keep stay home and they should notify their Project Engineer/supervisor that they will not be working.
  4. Identify a location for your team to do this.
  5. All departments must use the SAME daily monitoring tool/screening log.

Download File
Employee Temperature Monitoring Log