Tuesday, July 14, 2020

Worksite and Project Execution Document


This document highlights and elaborate in some detail the strategies for executing the Occupational Health, Safety, and Environmental (OHSE) requirements that are common to office, engineering, and project/worksite daily activities.


This detailed and comprehensive document includes references more than 60 processes and activities common to worksite projects, engineering, and offices worldwide, including various high-impact injury reduction techniques & methods of the ZERO Incidents Initiative.


This comprehensive document applies to work Activities & Tasks and employees under the control of (HSE Documents/Your Company Name) and its contractors.


ZERO Incidents Initiative – Various high-impact injury reduction techniques that have consistently shown exceptional results when fully embraced, implemented and audited by projects and offices.  The techniques are:

-  Contractor Management

-  Pre-Project HSE

-  HSE Education and Orientation

-  New Employee Development

-  HSE Awareness Program

-  Substance Abuse Program

-  Recognition and Rewards

-  Incident Reporting and Investigation

-  Pre-Task Planning

-  Management in Action

-  Audit/Assessments

-  Use of Networking and Resources


This comprehensive document is written to comply with the U.S. Occupational Safety and Health (OSHA) standards and regional regulatory requirements.  Where an OSHA standard has not been promulgated, the practices are written to be commensurate with recognized health, safety, and environmental (HSE) management programs, such as the Voluntary Protection Program, International Organization for Standardization (ISO) 14001, and Occupational Health and Safety Advisory Services’ 18002.  Best management practices and in-country requirements from countries around the world have also been included where applicable.

(HSE Documents/Your Company Name) ’s objectives in implementing the (HSE Documents/Your Company Name) HSE Policy and Management System are to:

- Require personal responsibility and accountability for HSE management.

- Adopt other recognized standards and relevant statutory provisions, as the basis upon which (HSE Documents/Your Company Name)  develops its high standards.

- Provide effective training, efficient communication, and continuous performance review within the  HSE Management System.

- Establish and monitor HSE performance targets for (HSE Documents/Your Company Name)’s workplaces, by the use of audits, toolbox meetings, Job Safety Analyses (JSAs), and Safety Task Assignments (STAs), and project targets.


2.1  General

The (HSE Documents/Your Company Name) corporate HSE Management System provides an integrated tool - a set of “requirements documents”-to execute the company’s commitment to continually improving HSE performance.

The requirements documents that make up the HSE Management System are called “practices” and provide minimum HSE-related requirements, as well as how these requirements will be met.

These practices apply worldwide to The (HSE Documents/Your Company Name) activities and recognize The (HSE Documents/Your Company Name)'s responsibility to meet or wherever practical surpass-the relevant statutory requirements, codes of practice, guidance notes, and industry codes and standards.  The corporate documents must be used to develop office and project/site-specific HSE procedures and plans, as well as flowed down to contractors for them to either adopt or develop and implement an “equal” HSE Management System.

This approach provides consistency and control in the management of HSE risks.  Specific office and project/site procedures and plans may be more stringent than corporate practices.  The more stringent of comparable requirements documents will be used.

It is recognized that there are different requirements and different responsibilities at various locations and/or activities of the corporation.  Therefore, specific corporate HSE practices have been developed for office HSE and engineering HSE, as well as those about project/site (field) HSE operations.

2.2   Alterations

It is understood that there may be valid reasons for deviations to be requested/granted to the corporate HSE Management System practices, as driven by different contract and/or in-country requirements at the project level. Where The (HSE Documents/Your Company Name) HSE Management System practices relate to work functions that are not in the direct work scope or area of responsibility, those HSE Management System practices need not be implemented; thus, no request for deviation is required.

However, where HSE Management System practices do relate to the direct work scope and cannot be used, deviations from the (Your Company Name) HSE Management System practices must be submitted to, and approved by, the Business Unit HSE “lead.”  This is accomplished/completed by completing the HSE Management System Compliance and Equivalency (specific documented form format) and submitting it for approval.  When granting alterations or deviations, consideration should be given to the impact on client requirements, and contractual and regulatory compliance.

A.  Collaboration with Others Stakeholders

When (Your Company Name) is engaged in collaboration with other parties, such as joint ventures, partnerships, limited liability companies, or alliances, the extent to which the HSE Management System will be applied will be based on a written agreement between the collaborating parties.

B.   Seconded Employees

When Your Company Name) employees work under the managerial control of another organization, such as in supplemental labour arrangements (employees loaned to client organizations), their work may be performed following the HSE management system of that organization, provided that (specific company form format) is completed indicating the arrangement, and approved by the Business Unit HSE lead.

C.   Contracts/Subcontracts

The Your Company Name) HSE Management System practices are used unless a project develops its own equally robust procedures.

When a request for proposal is prepared, Health, Safety, Environmental Management System -Table of Contents, is appended to the contract.  If the successful bidder (contractor) elects to use (Your Company Name)’s HSE Management System, as indicated at the time of bid, this is noted on the first page of the appendix.  If the successful bidder (contractor) elects not to use (Your Company Name)’s HSE Management System, as indicated at the time of the bid, this is also noted on the appendix.

Therefore, it is important to determine the HSE Management System program that will be used on a project before initiating work.

2.3  Exceptions

In an unusual circumstance where a safety or health requirement in any practice is not feasible, inappropriate for the specific and unique situation, or presents a greater risk to the employee, a written justification for an exception to the requirement is submitted for approval to the immediate manager/supervisor and HSE Representative. A written justification from a subcontractor requires additional approval of the assigned buyer’s technical representative.  Once approved, the exception/justification is included in the Job Safety Analysis (JSA)/Safety Task Assignment (STA) and all affected employees are informed during a pre-job briefing. 

2.4  Legal Requirements

Each user needs to verify that state’s pertinent legislative and corporate governance requirements, including contract requirements, are met in each specific office or project/site-specific procedure.


Although they have been around for a while, the high impact ZERO Incidents reduction techniques continue to show results when used on job sites.  (Your Company Name) HSE believes these techniques are the basis of a good HSE program, and every project will benefit from implementing them.  This program of incident reduction techniques has helped (Your Company Name) raise the level of expectation for HSE performance and provided the tools for us to make it happen.

(Your Company Name) Corporate HSE audits (specific form format)) measure how effectively projects and offices execute the ZERO Incidents techniques.  If projects or offices are not adhering to this program, they will not perform well on their audits.  Additionally, projects applying for ZERO Incident awards (One-Star through Five-Star awards) are audited against these techniques.


All of the Procedures and plans are the implementation documents developed and prepared at the project level.  Client/contractor procedures and plans may be surrogates for a specific project if these meet or exceed (HSE Documents/Your Company Name) requirements and are needed by the client.  Where newly or improved procedures/methods or techniques have been developed, these should be forwarded to the (HSE Documents/Your Company Name) Director, Corporate HSE Programs to be considered for future inclusion in the corporate HSE Management System practices.

4.1   Occupational Health, Safety and Environmental (OHSE) Procedures

The site-specific Health , Safety and Environmental (HSE) procedures supplement the PPM and describe in detail the HSE and security requirements to be utilized at the project worksite.

4.2   Health, Safety and Environmental (HSE) Plan

A site-specific Health , Safety and Environmental (HSE)  “plan” is an analysis of how the HSE program and procedures will be implemented.  HSE plans are typically 50 pages or less.  Modification of Practice, Health, Safety, and Environmental Management System-Execution, is the preferred method to develop the site-specific HSE plan.  However, the HSE section of the Project Execution Plan can be considered the site-specific HSE plan.

4.3   HSE Manual

Together, these 2 documents Project Execution Plan and HSE plan comprise the site HSE manual.


5.1    General

HSE incident prevention is a primary responsibility of all levels of the organization. Each manager is directed to use maximum initiative in communication, training, motivation, and monitoring techniques to apply every reasonable precaution to prevent incidents. Each employee is expected to take appropriate steps to eliminate incidents in the workplace.

HSE, as a professional staff function at the project/site level, will directly assist management in the execution of the HSE Management System at the business unit, business line, regional, and project/site level.  Each person responsible for the HSE function must exhibit a high degree of professional competency, personal initiative, and effective communication skills in performing his/her duties. Project/Site HSE Representatives will be responsible for consulting with management in all matters affecting the environment and the health and safety of employees, contractor personnel, clients, and the community.  Incident prevention responsibilities of managers cannot be delegated.

5.2   The Proportion of HSE Representatives to Project Worksite Employees

The Proportion of (HSE Documents/Your Company Name) HSE representatives will be specified by the Business Unit HSE Lead. However, as a general guide, the following will be used for planning purposes:

-When the onsite employee total equals or exceeds 25 employees, a (HSE Documents/Your Company Name) HSE Representative will be dedicated full-time to the responsibilities of the onsite HSE Representative; when the onsite employee between 45-60 employees or equals or exceeds, the HSE Representative will be an HSE professional.

- Additional full-time HSE professionals will be assigned to the project for each increase of 75 employees.  Additional competent HSE Representatives may be required due to geographic location, specific hazards, client requirements, or local regulatory (the state or country where your business exists) requirements at the discretion of the Business Unit HSE Lead or the Project/Construction Manager.

- An HSE supervisor may be required for every 3 to 6 HSE professionals.

· An HSE manager may be required for every 3 to 6 HSE supervisors.

5.3   Project Specific Requirements Checklist

(HSE Documents/Your Company Name)’s Project Requirements Checklist Workbook outlines typical project activities, issues, or services for all project phases.  The Workbook contains general checklists, as well as separate checklists, for each discipline including HSE.

5.4   Goals and Objectives

ZERO Incidents is the (HSE Documents/Your Company Name) corporate goal — this goal is adopted worldwide by (HSE Documents/Your Company Name) offices and projects.  The ZERO Incidents goal includes the more specific goals, “No environmental citations” and “No other regulatory agency citations.”

Performance objectives are developed annually at the corporate level and adopted worldwide by (HSE Documents/Your Company Name) offices and projects.  Performance objectives are numerical incidence rates for total recordable cases, work-restricted cases, and lost workday cases.  Each performance objective is based on continuous improvement toward the zero incidents goal.

The goal and objectives apply to self-perform and subcontractor operations alike. Project-specific goals/objectives are developed based on the needs, environmental conditions, and performance at the project/site levels.

5.5   Implementation Stage of HSE Program

A.  HSE Monitoring

A key element to the success of an HSE program is ongoing assessment and inspection.  HSE monitoring will be conducted by site management to ensure that (HSE Documents/Your Company Name)’s HSE requirements are properly executed, developed, implemented, and maintained, and to verify compliance with national, in-country, and/or local HSE standards.

The business lines and site management are responsible for conducting the appropriate level of self-monitoring.  HSE monitoring by Corporate HSE may be conducted, without notice, on any project regardless of apparent success or failure as reflected in the analysis of required HSE reports.

B.   Communications

To aid in the execution, implementation, and continuing maintenance of the HSE Management System, the following will be issued as required:

- Occupational Health, Safety and Environmental (HSE) Practices-Directives that communicate requirements mandatory to intact the Occupational Health, Safety and Environmental Management System (HSE MS). The (HSE Documents/Your Company Name) Director, Corporate HSE Programs issues the HSE practices.

- Health, Safety and Environmental (HSE) Bulletins and Alerts-Current regulatory agency directives, (HSE Documents/Your Company Name) directives related to incident prevention, and HSE guidelines that employees should know.  HSE Bulletins are issued by the (HSE Documents/Your Company Name) Director, Corporate HSE Programs.

- (HSE Documents/Your Company Name) Corporation HSE Alerts, Regulatory Compliance Bulletins, and Special Bulletins are issued to all company operations as a learning and incident prevention tool.  These Alerts and Bulletins often depict actual incident occurrences and lessons learned.

5.6   Employee Involvement in HSE Program

Individual involvement in HSE management is based on the principle of shared employer/employee HSE responsibility.

Individual involvement is provided and encouraged through:

- The Hazard Elimination Form

- The HSE Perception Survey

- Establishment of open/honest communication among all levels of the organization

- The establishment of HSE committees at the worksites

- The participation in toolbox (TBT’s), worksite supervisor, and other HSE meetings

- Participation in safe work observations

- Compliance with the requirements under relevant local acts and regulations

- Awareness of and work for the HSE of themselves nad or others in the workplace

- Involvement in environmental activities

- Compliance with all safe-working directions given in the workplace

- Avoidance of misuse or damage to any equipment and materials

5.7   Hazard/Risk Assessment and Identification and Management


Responsibility for hazard and risk identification and risk management is assigned to all levels of management and employees generally.

The risk management philosophy is based on the principle of reducing risk to a level that is “as low as reasonably practicable” (ALARP) and as otherwise determined by comparison with and in consideration of:

· Design specifications

· Industry best practice

·  Knowledge On Line/lessons learned

·  Statutory requirements

·  Codes of practice

·   Recognized standards

Risk Management and Assessment

The purpose of (HSE Documents/Your Company Name) risk management and assessment is to define structured methods of identifying hazards and assessing risk and then develop work procedures to enable the work to be done safely and healthily with respect for the environment.

Project Management will adopt a life cycle approach.  This structured approach identifies, analyzes, and manages areas of risk or hazard.  Also, other specific risk assessments and reviews may be used to analyze specific areas of risk or hazard.

(HSE Documents/Your Company Name) commits to achieve the highest possible level of hazard and risk identification.  Consistent with this commitment, (HSE Documents/Your Company Name) will strive to exceed the minimum standard of local legislation, standards, and codes of practice. Following this commitment, (HSE Documents/Your Company Name) will conduct assessments of activities such as construction risk analysis, manual handling, noise, plant safety, confined space entry, and asbestos.

(HSE Documents/Your Company Name) also conducts regular audits of existing workplaces and will continue to identify hazards, assess these risks, and initiate appropriate control measures. Constant monitoring and review of the practices keep the process working effectively, risks managed, and control measures executed.


·   What is Hazard - Hazaed refers to anything that has the potential or capability to cause severe and fatal injury/illness or damage.

·   What is Risk - Risk measures the likelihood of harm arising from exposure to any hazard.

Health, Safety and Environmental (HSE) Work Procedures and Techniques

The Management of the Project will verify that their HSE management systems addresses as a minimum the hazards identified. The risks related to these hazards will be addressed through the means of  Health, Safety and Environmental (HSE) Work Procedures and Techniques. Each contractor will develop appropriate HSE procedures for its scope of work or task. These procedures/ techniques will be developed or adopted with the consideration of states or country statutory and project requirements, and-if developed-must be submitted to the Project (HSE Documents/Your Company Name) HSE Representative or nominated delegate before the commencement of work.

At the primer stage of Procedures development developed in consultation with personnel who will be directly involved with particular worksite tasks.  Procedures may be developed from hazard analysis processes, such as Hazard and Operability studies (HAZOP) or Job Safety Analyses (JSAs), and Safety Task Assignments (STAs).

Job Safety Analyses (JSAs), and Safety Task Assignments (STAs) or other hazard analysis techniques will be applied to all worksite/project tasks that are undertaken on the project.  Particular attention will be paid to the tasks that are complex or that have a higher than normal level of risk (such as dual crane lifts, critical crane lifts, work on “live” equipment, and pressure testing). This investigation will be carried out to maintain proactive control of issues that may adversely affect the efficient and safe completion of the task.

A.   Methods of Hazard Identification

Hazards in the workplace can be identified in several ways:

·  Inspections -Workplace inspections provide a system of recognizing and correcting hazardous conditions.

·  JSA of specific jobs or tasks JSAs assist in identifying particular hazards that may occur during the performance of a specific job or task.

·  (Safety Task Assignments (STAs) before starting a job task - Safety Task Assignments (STAs) are a form of hazard risk communication directly related to daily worksite activities.

·  Experience - Collective experience of that personnel on the job can identify hazards.

·  Statistical Study - By analysis of Health Safety and Environmental (HSE) statistics, determinations can be made regarding types of incidents that are experienced and how they are caused.

B.  Systems Approach Managing Hazards and Risks

To allow a systematic approach to managing hazards, the following process should be followed:

·  Identification -The first step in the hazards/risk management process is to identify the hazards in the workplace.

·   Assessment  of the Risks - When the hazards have been identified, it is mandatory to assess what risks they acts to personnel in the workplace.  In this way, a measure of the risk can be carried out or developed and a determination of priority for corrective action can be conducted.

The level of risk is dependent on the exposure to the risk and the probability and consequences of an event occurring.

·    Control - Control is the process of determining and implementing appropriate measures to control risk.  Legislation and codes of practice of the state or country where you are running your business need that control of various aspects assessed as posing increased risk be implemented at ALARP level.

·    Evaluation - Evaluation means checking to see whether the introduced changes reduce the level of possible risk previously judged.  It may include repeating the process of hazard identification, risk assessment, and risk control to verify that Health Safety and Environmental (HSE) risks from a particular hazard have been controlled as far as is attainable. Where the evaluation of risk control measures expose some remaining amount of risk, the process continues.

·   Monitor - To maintain the control measures, the measures must be monitored regularly.

C.   Job Safety Analysis)

Job Safety Analysis (JSA) is a procedure that identifies and expose various hazards associated with each step of a job task and develops solutions for each hazard that will either eliminate or control the hazard.  A JSA requires the participation of all personnel in a workgroup.  Before commencing the JSA, it is important to define the scope of the job. including required workforce, tools, equipment, machinery, material, and safe work area/zones.

D.  Safety Task Assignment

STA is the process of identifying and communicating to each employee the task steps to be completed, the hazards and risks associated with the task, and the safe work methods that are to be applied to complete the task safely and healthily.


Titles will change from project to project, as will the responsibilities and tasks to some extent.

6.1  Project Director/Managing Director/General Manager


·  Provide an environment that protects all personnel associated with the project and the general public.

·  Execute the (HSE Documents/Your Company Name) HSE Policy, Principles, and Objectives.

·  Provide overall direction and support for the implementation of the (HSE Documents/Your Company Name) HSE Management System.

·  Provide appropriate and enough resources to support approved (HSE Document/your company) HSE initiatives.


·      Review proposals and approve the allocation of appropriate resources for practical and effective health, safety ad environmental (HSE) initiatives.

· Ensure that verification of project/site-specific HSE procedures is in place for site activities required by the client.

6.2  Project/Site Manager


·   Provide direction and support for the implementation of the HSE Management System.

·   Verify that the project/site-specific HSE procedures protect personnel and the general public.

·   Hold line management accountable for HSE Management System implementation and performance.

·   Provide adequate HSE resources, facilities, and initiatives to effectively implement and manage the HSE Management System.

·  Require a critical review of engineering specifications in terms of HSE standards/requirements at the design stage.

·  Verify that process hazard analyses are performed during the engineering design phase.

·   Encourage the proactive involvement of all personnel in executing the HSE program.

·   Verify that workforce are aware of and understand their HSE responsibilities.

·   Ensure appropriate skills training is provided to all employees.

·   Ensure workers’ compensation cases are effectively managed.

·   Require the suitability of contractors to work safely on the project.

·   Oversee HSE performance on the project.


·   Review the (HSE Documents/Your Company) HSE Management System regularly.

·   Coordinate the development of the HSE Management System Compliance and Equivalency form.

·   Sign, date, and return the form to the HSE Leadership Council Coordinator before initiating work (existing projects are to continue work, and complete the form within 6 months of the effective date of this practice).

·   Review incident records and verify that all follow-up actions are completed promptly.

·   Participate in audits and planned inspections of the site.

·   Ensure incidents, where personal injuries occur, are thoroughly and appropriately investigated.

·   Review all onsite audit reports.

·   Analyze and examine proposals and approve the allocation of appropriate required resources for practical and effective health safety and environmental (HSE) actions.

·   Ensure that all orientations, including an HSE overview, are presented by the HSE Representative or nominated delegate.

·   Continuously and regularly monitor (HSE Documents/Your Company Name) HSE performance gauge and project inspection reports.

·   Conduct performance evaluations to include personal HSE involvement and performance.

·   Monitor the completion of hazard studies against the worksite project schedule.

·   Attend/chair the Project HSE Committee meetings.

·   Accelerate the final solution or outcome of recommendations that are detected in the HSE-related reviews.

·   Require formal HSE internal and or external training for all (HSE Documents/Your Company Name) supervisors/technicians and or engineers.  This training must be documented and conducted within 30 days of the employee’s appointment as a supervisor/other job posts.

6.3   Line Management


·   Plan and direct the work in such a manner that the (HSE Documents/Your Company Name) HSE Management System, together with the client’s HSE policy and procedures and statutory requirements, are met.

·   Implement procedures to eliminate injury to project personnel and the general public, and damage to property and the environment.

·   Possess comprehensive knowledge of HSE rules about his/her job.

·   Verify that each employee under his/her supervision has received an initial safety orientation and a copy of the (HSE Documents/Your Company Name) Craft Employee Handbook and Safety Guidelines, and has signed an acknowledgement of the receipt of such handbook.

·   Explain applicable HSE work practices to all employees under his/her direct supervision and verify that each employee understands the rules and regulations.

·   Consistently enforce HSE rules and regulations.

·   Maintain a zero-tolerance for unsafe acts.


·   Read and sign Supervisor HSE Responsibilities.

·   Supervise the training of new employees, either personally or with the assistance of experienced craftsmen, until he/she demonstrates the ability to work safely and efficiently.

·   Monitor worker performance to ensure the use of safe work practices/SSOW.

·   Consistently develop and execute STAs and JSAs that effectively analyze work activities to identify potential hazards and specify controls.

·   Implement safe and secure work procedures that integrate control methods for identified hazards.

·   Consult with the HSE Representative on HSE and injury management issues.

·   Conduct scheduled and unscheduled inspections of the work areas.

·   Responsibly manage onsite injury treatment and follow up as necessary with appropriate first aid.

·   Investigate and report all incidents that occur in their respective areas of responsibility.

·   Apply appropriate (HSE Documents/Your Company Name)disciplinary actions to address breaches of the (HSE Documents/Your Company Name) HSE Policy, practices, or procedures.

·   Conduct toolbox meetings.

·   Be visible in the workplace and acknowledge good HSE performance.

·   Take appropriate remedial action on substandard HSE items.

·   Promptly notify his/her direct supervisor and/or the Project/Site HSE Representative concerning work areas where unique hazards exist and/or special assistance is required.

·   Promptly report to his/her direct supervisor all cases of employees who, in his/her opinion, are not qualified for the work to which they have been assigned or who engage in unsafe work practices.

·   All critical incidents that could have resulted in personal injury or property/environmental damage must be reported immediately.

·   Periodically re-analyze work methods to establish necessary HSE work methods and to simplify job processes.

·   Assist the Project/Site HSE Representative in the preparation of departmental or project/site safe work practices.

·   Be responsible for housekeeping in his/her department and the use and maintenance of all personal protective devices, equipment, and safeguards.

6.4    HSE Leadership Council


·   Report company HSE performance.

·   Develop and execute an HSE management system for use by all levels of management.

·   Communicate directly with management to facilitate the timely receipt of incident prevention and HSE information.

·   Assist management in recruiting, training, and evaluating HSE professionals.

·   Develop written plans, programs, and materials as continuous training aids in accident prevention and HSE.

·   Coordinate HSE services furnished by the company’s insurer.


·   Work with executive management to provide resources to execute the HSE Management System.

·   Annually review HSE practices and forms.

6.5   HSE Representative


·   Monitor and report on execution of the (HSE Documents/Your Company Name) HSE Management System at the project/site level.

·   Coordinate orientations and HSE training.

·   Participate in any investigation relating to Health, Safety and Environmental (HSE) issues.

·   Verify that first-aid and emergency response procedures are in place within a project/worksite.

·   Manage and maintain HSE-related records and documentation.

·   Verify that material safety data sheets (SDSs) are maintained.

·   Attend HSE Committee meetings and consult with the Project/Site Manager(s) on HSE issues.

·   Participate with the area supervisor in area inspections regularly.

·   Report all hazards to their supervisor or the Project/Site Manager.

·   Inform personnel in the area of (HSE Documents/Your Company Name) HSE issues.

·   Through regular fieldwork, verify that all personnel are fully conversant with the corporate and/or project HSE Management System, its procedures, and related HSE instructions.

·   Distribute and share content on HSE education, promotion, and awareness.

·   Maintain and update the HSE Notice Board (s).


·   Assist employees with HSE issues.

·   Undertake regular inspections of the work area with the area supervisor.

·   Coordinate the (HSE Documents/Your Company Name) HSE Committees and represent work group.

·   Coordinate appropriate HSE orientation/induction training for personnel commencing employment.

·   Coordinate general (HSE Documents/Your Company Name) HSE training for employees and contractor/client personnel as appropriate.

·   Coordinate thorough investigations of all incidents and prepare reports, as appropriate.

·   Coordinate audits to eliminate conditions and work practices that are hazardous to the job.

·   Conduct unscheduled and scheduled inspections of worksite/project areas.

·   Attend (HSE Documents/Your Company Name) meetings.

·   Review and monitor emergency procedures.

·   Develop and disseminate HSE material suitable for (HSE Documents/Your Company Name) Toolbox topics.

·   Always encourage hazard identification and reporting by all project/site personnel.

·   Consult with employee and healthcare provider regarding an employee’s rehabilitation and early return to work

·   Arrange for new employees to read and sign the Employee HSE Responsibilities.

6.6    HSE Employee/Craft Representative

Usually elected from the workforce.


·   Participate with the supervisor in area inspections on an as-required basis.

·   Participate in investigations relating to HSE incidents.

·   Report all hazards to immediate supervisor.

·   Participate in HSE Committee.


·   Represent work group at HSE Committee meetings.

·   Assist or represent employees in any other meetings, dealing with HSE issues.

·   Undertake regular inspections with an area supervisor.

·   Contribute to any investigations and the preparation of reports.

6.7   All Personnel


·   Comply with, and constructively participate in, the (HSE Documents/Your Company Name) HSE program.

·   Comply with (HSE Documents/Your Company Name) HSE requirements that apply to an individual’s work.

·   Work within competencies held.

·   Adhere to procedures to protect your safety, the safety of your fellow employees, and the safety of the general public.

·      Proactively be involved in the HSE program; this involvement may include some aspects of planning, problem-solving, priority setting, training, and improving work practices.

·   Analyze the work scope (conduct and or assist with JSAs and STAs) to identify and assess HSE hazards and to provide for the development of safe work methods.

In compliance with an individual’s “duty of care,” all personnel will:

·   Be aware of, and work for, the health and safety of everyone in the workplace.

·   Comply with all safe-working directions given in the workplace.

·   Not misuse or damage any equipment.

·   Wear all appropriate protective clothing and equipment.


·   Keep work area in an orderly condition and comply immediately with any lawful directive given by (HSE Documents/Your Company Name) or the client.

·   Immediately report all personal injuries, incidents, near misses, and hazards.

·   Report all breaches of safe work practices.

·   Read and sign the Employee HSE Responsibilities form.

6.8   Contractors


·  Comply with all HSE requirements of the contract.

·   Proactively identify, assess, and manage HSE hazards associated with their scope of work on the project to provide work methods acceptable to the project.

·   Comply with all applicable statutory acts, regulations, and codes of practice.

·   Implement the project contractual requirements and the requirements of their procedures and work methods.

·   Include HSE as an agenda item for all contractor management meetings.

·   Monitor execution of the work scope to support the consistent application of safe work methods.

·   Provide to Fluor documentary evidence that their HSE system and safe working procedures conform to and are equal to or exceed those set by (HSE Documents/Your Company Name).


·   Analyze their work scope to identify and assess HSE hazards and to provide for the development of safe work methods.

·   Provide or ensure that skills and other relevant training are provided, in a structured and documented manner, for all personnel for whom the contractor is responsible.

·   Provide or ensure that all personnel are supplied with and trained in the correct use, fitting, and maintenance of personal protective equipment.

·   Audit and inspect the worksite to correct non conformance with safe work procedures and identify improvements to work methods.

6.9   Administration Manager/Office HSE Coordinator


Ensure full compliance with Practice, Office HSE.


·   Conduct regular housekeeping inspections.

·   Allocate, nominate, and verify appropriate training for emergency personnel.

·   Verify that all office layouts conform to HSE requirements.

·   Verify that procedures and work are undertaken with no injury to persons or damage to equipment.

·   Establish an HSE committee.

·   Perform/assist with orientations for employees and visitors.

The following process and activities are, for the most part, common to construction, pre-commissioning, maintenance, and commissioning activities-some more or less than others, depending on the work scope.


Refer to practice (applicable practice where you are running your business), Project Startup - HSE Program.  A project startup “kit” is available from the Business Unit or Regional HSE Lead.


Environmental planning is required whenever projects/sites involve, or can potentially involve, the discharge or emission of pollutants, contaminants, hazardous substances, or wastes into the environment (air, water, or land).  The degree to which environmental planning is implemented and the effort required depends on (HSE Documents/Your Company Name)’s responsibility for regulatory permitting, due diligence, or environmental assessments.

Whether directly responsible or not, environmental issues must be addressed to ensure compliance with all in-country, national, state, and local regulations. (HSE Documents/Your Company Name)’s scope may involve the application for, and acquisition of, appropriate regulatory permits. More often, (HSE Documents/Your Company Name)’s scope involves assisting the client in the permitting process by providing the client with the information required by the regulations and/or the regulatory agency.

In-country, national, state and local environmental codes and regulations, industry standards, and the client’s environmental documentation (such as permits, plans, assessments, notices, and consent decrees), must be reviewed at the start of a project.  The contract must also be reviewed to assess the degree of liability (HSE Documents/Your Company Name) may have regarding potential environmental emissions.

The client may have already prepared a list of applicable codes and regulations, including a list of environmental permits. This list should be reviewed against applicable regulations and any gaps identified. The limits of existing permits must also be assessed to adequately determine potential limitations.

When included in (HSE Documents/Your Company Name)’s scope of work, (HSE Documents/Your Company Name) prepares the necessary permitting documents for the client’s review, approval, and submission to appropriate regulatory agencies.  After the permitting protocol has been determined with the client, it is advisable to hold pre-application meetings with the permitting agency to better understand the level of detail required for the permit application.  Normally, if the applicant works closely with the permitting agency, the permitting process will go more smoothly.

Before the pre-application meeting, it is advisable to develop a project checklist and to populate the checklist with available information.  This action demonstrates to the agency permit writer that the client has a basic understanding of the permit requirements.

The Project Environmental Planning Checklist (Approved Form) can be used to identify the responsibilities for permitting, the agencies involved, the types of activities generally requiring a permit, applicable permit criteria, and general application requirements. The Project HSE Representative is available to assist in completing this checklist.

8.1    Water Quality

This section of the practice refers to activities that have the potential to affect the water quality of water sources in the vicinity of the project/site, including perched water tables, groundwater, surface water, storm water, dikes, lakes, or river.

8.2    Air Quality, Including Dust, Emissions, and Odors

This section of the practice relates to those activities that have the potential to affect local air quality and cause an environmental nuisance to local residential areas and surrounding commercial activities. Adoption of appropriate control measures, monitoring, and close liaison with the client is required in the mitigation of these impacts.

8.3   Noise and Vibration

This section of the practice relates to those activities that have the potential to cause an environmental nuisance to the community, including client facility, residents, and local wildlife.  Adoption of appropriate control measures, monitoring, and close liaison with the client is required in the mitigation of these impacts.

8.4   Waste Management

This section of the practice is designed to execute effective waste management on the project, thereby complying with all waste management legislation.  Another purpose of this section is to introduce waste minimization objectives.

8.5   Traffic Management

Depending on the site location and the nature of the construction activities to be undertaken, several traffic management considerations may need to be recognized and planned, including the potential for traffic movement associated with construction activities.  Traffic movements can impact existing client operations and the community through:

·   Congestion

·   Access

·   Noise

·   Vehicle parking

·   Heavy vehicle waiting zone

·   Laydown areas

8.6   Contaminated Land

Some construction sites will be located on contaminated land, where previous activities on the site may have resulted in the contamination of the soil and/or groundwater.

If no assessments/investigations have been undertaken and there are reasons to believe that the site may be contaminated, then steps must be taken to evaluate the site conditions and confirm responsibilities for the existing site conditions and any associated problems due to construction activities, before the commencement of work.

8.7   Public Relations and Liaison

Project Management will establish and maintain good public relations at all times.  Any complaints will be handled swiftly, and where appropriate, remedial action will be taken.

8.8     Wildlife Flora and Fauna and Natural Features

This section of the practice refers to activities that have the potential to affect wildlife flora and/or fauna and natural features during construction.

In very sensitive locations, it may be necessary to avoid disturbance.  Examples are:

·  During particularly sensitive times of the year such as hibernation or mating seasons

·   Indigenous heritage/areas of significance/sacred sites

·   Nature preserves

8.9   Visual Intrusion, Signs, and Lighting

This section of the practice deals with the consideration of the visual impact of any signs erected in the local environment.

Consideration must be given to the impact of high-powered lighting on the local community as well.

8.10   Archaeology

This section of the practice refers to activities that have the potential to impact archaeological sites during construction. Archaeological remains are irreplaceable and are a valuable part of a country’s national heritage.

Depending on the nature of the project and the site location, investigate the archaeology of the site during the planning stage.

8.11  Worksite Housekeeping

This section of the practice refers to the minimum arrangements for worksite housekeeping during a construction project.

These may include, but not be limited to:

·   An adequate supply of waste product containers

·   Regular garbage disposal

·   Segregation of waste

·   Regular inspection of worksites

·   Spill cleanup program

·   For more information on any of these topics, refer to Practice, Environmental Management.


Changes to approved specifications, design materials, or work methods are required to be documented, analyzed, and approved before such changes are adopted refer to Practice, HSE Management of Change).  Following their implementation, all management processes are subject to continuous monitoring and review.

Initial requests for changes must be submitted in writing and approved within the context of the workplace or contract.  Change requests must be analyzed by management before the changes are approved.

The analysis will include an evaluation of the proposed change for effects on:

·   System integrity

·   Level of risk exposure

·   Work scope

·   Impact on HSE requirements

·   Schedule

·   Cost

Approval of such changes must also be given in writing.  Resultant changes to “permanent” plant/equipment must be recorded in “as-built” documents.

The status of approved changes is subject to regular review until completion of the contract.


During the process of selecting new or replacement employees, the manager/supervisor will assess the required competencies and future training needs.

10.1  Orientation

All personnel must receive an initial orientation for the project/site(s) and offices at which they are to be employed or for which they require regular access. Further training needs will be determined following an individual’s changed responsibilities, changed duties, or changed location by their employer.  Training will be conducted and recorded following Practice, Training and Orientation.

10.2   Training

Typical training includes the following:

·   Skills upgrading and refresher training

·   Workplace procedures/methods such as “job start checklists and JSAs

·   Competency training such as crane operator qualification

·   Hot work procedures

·   Work permit, lockout/tagout, and isolation procedures

·   First aid

·   Fire safety awareness and/or use of fire fighting equipment

·   Waste management

·   Environmental monitoring and protection

Personnel identified as part of the pre-commissioning team may require additional training.

Project/site employees must receive training on the HSE management system appropriate to the office or project/site to which they are assigned.

10.3  Professional Credentialing

HSE professionals are encouraged to secure Certified Safety Professional (CSP) or Certified Industrial Hygienist (CIH) status to maintain state-of-the-art knowledge in their profession (or technical discipline). This status is obtained by qualifying for and successfully passing the CSP or CIH certification exam.  Employees interested in qualifying to take the examination(s) must be approved by the (HSE Documents/Your Company Name) HSE Leadership Council when it is determined that the registration provides an enhancement to the employee’s current responsibilities with the company. The employee must make all arrangements to obtain, complete, and submit all of the registration forms and pay all fees required.  Upon successfully passing the CSP or CIH certification examination, the employee will be eligible to receive a reimbursement of reasonable, actual expenses up to $1,000 plus an incentive payment.  If the time to take the first professional registration test is scheduled during normal working hours, employees will be paid for the time away from work.  Employees who do not pass the registration exam on their first attempt will be required to use TOWP for any additional time required away from work to retake the exam.

The World Safety Organization also offers several globally recognized HSE certifications, which will serve to enhance professional development.  Contact the (HSE Documents/Your Company Name) HSE Leadership Council for details regarding the application process.

Refer to Practice, Training and Orientation.

11.0   AUDITS

11.1 Planned Inspections

Project/site/office management and employee representatives will conduct planned inspections of work areas.

Weekly HSE inspections will be conducted on all project/sites.

Planned inspections will be conducted by observation of the work activities and the actions of people in the workplace.

Inspections will be reported in writing following project/site or office procedures.

Other regular workplace inspections may be required to comply with relevant local legislation and/or regulations.

Refer to Practice, Inspections/Assessments and Audits.

11.2  Project/Site Audits

Project Management will develop an audit schedule and, during the term of the project, conduct regularly scheduled project/site audits.

The scope of the audits will include all work areas (including offices) and cover:

·   Project/site HSE management system

·   Control measures for potential major hazards

·   HSE records

·   HSE work methods and practices

·   Workplace inspections

Audits will examine the continued suitability of the project’s HSE management system procedures and associated plans and the effectiveness of their execution.  The audits will be conducted and reported in writing following the project procedures.


Potential contractors/sub-contractors/other stakeholders must satisfy the project contractor selection requirements before being awarded any contract related to the project.

Contractor selection procedures are designed to evaluate a potential contractor’s capacity and commitment to identifying and controlling HSE risks.

Tender evaluation procedures will evaluate the HSE performance of the supervisors assigned to the project.

Before commencing work on-site, all contractors must attend a Contractor Alignment (Kickoff) meeting.

Refer to Practice (xxxxx), Contract Selection and Alignment.


13.1  Incident Investigation and Reporting

All incidents and hazards will be reported and investigated; all incidents must be reported to the HSE Representative.

All personnel are responsible for reporting incidents (including near misses) and hazards to their immediate supervisor as soon as practicable after the incident occurs or the hazard is identified.  Whenever practicable, every individual is required to immediately rectify identified hazards provided they do not expose themselves to any danger.

Incidents may be subject to a detailed investigation and required reporting.  The report will meet the client and corporate reporting requirements.

Disagreements over the action taken in response to a reported hazard will be resolved in consultation with the HSE Representative.

Refer to Practices:

·   HSE General Requirements (resolving HSE issues)

·   Incident Reporting and Investigation

13.2  Critical Incident Management

(HSE Documents/Your Company Name)  management is responsible for providing any person who is affected by any critical incident with:

·   Appropriate counselling services

·   Employee assistance program

·   Immediate notification and contact with their family or next of kin

·   Direct access to communications at all times (such as phones)

Applicable cultural aspects must be considered at all times and all information is to be treated with the strictest confidentiality.

Refer to Practices.

13.3  Reporting

The project/site will report its monthly statistics to the (HSE Documents/Your Company Name) Corporate Office following Practice (Form xxxx), Global Information Management System – GIMS.

14.0  Substance Abuse Program

The substance abuse program must be followed by all (HSE Documents/Your Company Name) and contractor personnel, as amended by in-country regulations.

Refer to Practice (Form xxxx), Substance Abuse Prevention Program.


In locations where a workers’ compensation program is required, this program must be followed by Fluor and contractor personnel.

Refer to Practice (Form xxxx) for information on workers’ compensation programs.



ACTIVITY – Leading Indicators



Safe Work Observations


HSE Representative

Project/Construction Managers/Line Management/Contractors

Inspections (office and worksite) Weekly

HSE Representative

Project and Construction Managers

Audits (contractors)

Per the approved schedule

HSE Representative

Project/Construction Managers

Investigations Complete

Within 72 hours

HSE Representative

Project/Construction Manager

HSE Committee Meetings

Once per month

Project/Construction Manager

Toolbox Meetings Weekly


Pre-Start Meetings



JSA Reviews

10% per month


Orientation compliance all personnel


HSE Representative

Competencies Compliance 100%

HSE Representative

Equipment Tagged 100%


Permit to Work System 100%


Change Management100%


ACTIVITY – Lagging Indicators



VIR (Vehicle Incident Rate) <20

HSE Representative

Zero Lost Time Injuries-0

HSE Representative

RCFR (Record able Case Frequency Rate) Set annually

HSE Representative

TIFR (Total Injury Frequency Rate) <50

Zero Environmental Incidents-0

HSE Representative

Leading performance indicators are selected for capture and monthly reporting (concurrent with GIMS reports) by Corporate HSE.


The (HSE Documents/Your Company Name) Awards Program will be used as the basis for awards programs throughout (HSE Documents/Your Company Name)

Refer to Practices (Form xxxx), Awards Program and (Form xxxx), (HSE Documents/Your Company Name) Star Quality HSE Certification.


The health management practices provide an outline of the health risk management controls that will be employed to mitigate potential health impacts during construction activities.

These practices are designed to integrate appropriate health risk controls into project/site construction activities.  They provide an outline of the specific responsibilities and documentation to be maintained to facilitate internal and external auditing.

Project management has overall responsibility for the execution of these health management practices.  Project employers are required to include health risks controls within their method statements to mitigate against potential health hazards and to provide that sufficient equipment and resources are available to effectively execute the requirements of these health management practices.

Project management will provide first-aid facilities for personnel who are assigned to a project/site. Trained first-aid attendants will be available to administer treatment at all times while personnel are at a site.  A record of all workplace first‑aid/medical treatments will be maintained by the person administering the treatment.

A person must be appointed to oversee that employees who are injured or ill are placed in a rehabilitation program and will submit a monthly report to the Project Manager on activities. The Project Manager will monitor trends in injuries and occupational health through regular review of the treatment records.

Project Management will make provision for:

·      Medical treatment and injury management - Practice (Form 00000)

·      Medical examinations - Practices (Form 00000)

·      A fatigue management program – Practice (Form 00000)

·      Management of infectious diseases – Practices 

19.0  Travel Safety




Procedures for the maintenance, inspection, testing, and modification of equipment will be implemented.  These procedures are typically applied to:

·  Mobile equipment

·  Scaffolding and other equipment capable of working at height and load bearing (such as elevated work platforms, ladders, and rigging gear)

·  Portable electrical equipment and power generators (packs and generator sets)

·  All forms of light vehicles and vehicle-mounted equipment

·  Fire-fighting equipment

·   Medical/first-aid equipment

·   Rigging equipment


  • GIMS (Global Information Management System).

Download File

Worksite and Project Execution Document

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