Saturday, July 11, 2020

Emergency Response Plan - ERP

Emergency Response Plan - ERP

This emergency response is prepared and uploaded by HSE documents and visitors have the option to download its editable file by clicking the download link given at the end of this post.


This document details site-specific organizational responsibilities, actions, reporting requirements, and the resources available to ensure effective, consistent, and timely management of emergencies that may occur in the (Company Name) Workplace. This includes:
  • Details of the procedures used to deal with emergencies affecting the (Company Name) Site Project Personnel
  • Emergency Response Team (ERT) personnel in the event of an emergency and how these resources will be coordinated.


  • (Company Name) protection priorities, in the event of an emergency, include:
  • Safety of People.
  • Protection of the Workplace & Environment
  • The safeguarding of (Company Name) Reputation


The prevention of hazards, accidents, occurrences, and emergencies is documented in the (Company Name) management system comprising the-HSE Policy


To ensure Emergency Response Team and Project Team are adequately prepared and trained for an occurrence, processes, and procedures are in place. These include:
  • Monthly meetings and a minimum of two drills of site emergency processes and procedures, to ensure that each team member understands their role and responsibility.
  • Collecting and collating data and documentation to assist them in implementing their role more effectively. For example, contacts, maps, records, reports, etc.
  • Identifying and maintaining contact details of possible support personnel or organizations that may be of assistance in the event of an emergency.


This plan will be used as a “First Response” guide for all types of occurrences and emergencies that occur in the (Company Name) Workplace.


The Project Manager shall:

  • Review and approve the Emergency Response Plan
  • Ensure the plan is effective and drills are conducted
  • Review all evacuation drill follow-up reports and implement changes as required
  • Provide Coordination with other departments

The HSE Manager Shall:

  • Notify and coordinate emergency services if required
  • Assumes the role of the key contact person for emergency reporting
  • Assumes control of the situation
  • Maintain contact with Senior Management as required
  • Collect roll call information from the Area HSE Officers at the allocated point and ensure all persons are accounted for
  • Ensure all persons are evacuated in the event of an evacuation
  • Provide leadership and direction for workers at the worksite
  • Appoint personnel for certain tasks to assist in emergencies if required
  • Participate in drills and treat them as a real-life emergency
  • Secure the scene for investigation purposes
  • Oversee the incident reporting and investigation process and ensure an adequate investigation is undertaken

The HSE Officer Shall:

  • Escalate any notification of emergency to the HSE Manager
  • Act as a contact person for persons located within their work area
  • Sweep the work areas to ensure all personnel have safely evacuated and reported to HSE Manager
  • Direct personnel to the muster point
  • Take role calls for personnel in the work area and report to the HSE Manager
  • Liaise with the HSE Manager/ HSE Inch rage and undertake instructions and duties as directed
  • Provide assistance and support at the location of the emergency
  • Initiate the incident reporting and investigation process
  • Assist in securing the scene for the investigation process
  • Participate in drills as required and treat them as a real-life emergency
  • Assist in the post-drill meetings

The CM & Supervisor Shall:

  • Cease all activities when requested during an emergency event
  • Proceed to the designated muster point, including during a drill
  • Respond to all instructions and directions given during an emergency
  • Participate in all emergency drills


The project management team shall establish and maintain site-specific arrangements using the following guidelines:

  • Prepare an Emergency Response Plan and complete the (Company Name) Emergency Contacts lists, and locations around the project site with a Site Plan indicating assembly points
  • Include an effective “Emergency Alert” communication system
  • Establish and maintain a safe and effective evacuation route and assembly locations
  • Include appropriate and adequate firefighting equipment (extinguishers and signage)
  • Appoint key personnel to take control during an emergency
  • Instruct workplace personnel in these procedures and ensure that they are fully aware of them
  • Maintain training records of all emergency training
  • Conduct “Emergency Drills” to ensure the procedures are effective and that all personnel are familiar with them.
  • Establish and maintain appropriate first aid resources and training
  • Identify local Doctors/Medical Centers
  • Identify and liaise with the local emergency services


In the event of an emergency, communications shall be via the use of a Megaphone and a list of emergency contact numbers posted on on-site notice boards. The HSE Officer shall be notified immediately in the event of an emergency. The HSE Manager shall assess and inform senior management.


The Site Construction Manager, or Site Supervisor, will ensure that adequate emergency access and egress are available to all personnel whilst any work is conducted in the Workplace. The primary assembly point for the Workplace shall be at the Visible Location this will be signposted with the green Assembly Point sign. If this assembly point is not appropriate, then the HSE Manager or HSE Officer shall nominate a second assembly point. The location of these assembly points shall be communicated to all workers and visitors during the site induction.

First Aid Points

First aid facilities shall be in every workplace or near the site office(s). First aid kits shall be easily accessible, and first aid kit locations and trained first aiders and contact numbers shall be displayed on site notice boards. First aid kits shall be kept clean and checked and restocked as necessary every week.

Fire Equipment

Firefighting equipment shall be located in every hot work activity, residence area, and site office(s). Firefighting equipment shall be easily accessible at all times. Firefighting equipment locations and trained fire personnel and contact numbers shall be displayed on site noticeboards. Firefighting equipment shall be tested and tagged by a competent person every month.  Used fire extinguishers shall be promptly removed from service and replaced immediately with a full replacement.

Type of Emergency


A medical emergency can arise because of several factors. They include:
  • A person suffering from a medical condition
  • Group of personnel receiving injuries due to a natural event

Initial actions upon becoming aware of a medical emergency:

⦁ Notify HSE Officer to call on emergency contact number posted on-site notice board
⦁ If safe to do so, remain at the scene until assistance arrives
⦁ Do not move the injured person unless there is a life-threatening situation
⦁ Keep the injured person warm
⦁ Give first aid to the extent of your level of knowledge and/or training
DRSABCD to save a non-breathing causality
⦁ DANGER – Check for any danger to self and others before doing anything
⦁ RESPONSE – Check for a response from the casualty
⦁ SEND – Send for Help – call on the emergency number
⦁ AIRWAY – Check, clear, and open the airway
⦁ BREATHING – look, listen, and feel for normal breathing
⦁ CPR – commence compressions, 30 compressions to two breaths, 100 compressions/min
⦁ DEFIBRILLATE – apply automatic external defibrillator if available
Continue CPR until qualified personnel arrive or signs of life return or an ambulance arrived


HSE Personnel should:

  • Alert all persons nearby and request assistance
  • Assist any person in immediate danger (only if safe to do so)
Notify the Project Manager with the following information:
  • Location & size of the fire
  • Known hazards / or causes
  • Any injuries
  • Alternative means of entry or approach
  • Keep calm.
  • Never enter a “fire zone” alone if you are not trained to do so.  Always have ‘backup” and ensure persons in authority are aware of your location
  • Extinguish the fire (only if safe & trained to do so)
  • If threats to life exist, evacuate immediately
  • Check that all areas have been cleared & inform the HSE Manager
  • Maintain control of persons at the evacuation assembly area

  • Water: All red. Use for wood, paper & plastic rubbish fires.  Do not use electricity, gas or liquid fires.
  • Foam: The blue band.  Use on flammable & combustible liquids, oil, and petrol. Do not use on electricity, gas, or oil fats.
  • Dry Chemical Powder: The white band.  Use on most fires including electrical.  Not for cooking fat or oil
  • Carbon Dioxide: The black band.  Use electrically energized equipment.  Not for flammable gas, small wood, paper, or rubbish fires, or outdoor use.
  • Wet Chemicals: Only use on cooking oils and fats.

Follow PASS

  • Pull the pin on the extinguisher.
  • Aim at the base of flames
  • Squeeze the trigger holding the extinguisher upright
  • Sweep from side to side at the base of the fire until extinguished

10. Fall from Height

In the event of a fall from height:
Supervisor Should Contact HSE Personnel at Site
In the absence of the HSE Personnel at the Site Contact the HSE Manager or contact the Emergency number posted on Sign on Board

Rescue Kit – includes:

Safety Harness, Safety Lifeline, Soft Rope, Pressure Bandage for Blood Loss, Pocket Knife with Lanyard, Stretcher

Rescue from height rescue procedure:

  • Remove unnecessary equipment from the injured worker
  • Rescuers must connect the front of their harness to the front of the injured workers.  The injured worker is positioned between the rescuer’s legs
  • If the injured worker is ‘dangling’ from a fall from a height, and still in their harness, they must be rescued within 10 minutes, as constriction caused by the harness to blood flow through arteries in their groin can cause serious injury or death
  • The rescuer then removes as much slack as possible in their line/lanyard now supporting both the rescuer and the injured worker
  • Discard or cut free climber’s ropes
  • The rescuer should fit the correctly adjusted harness
  • Attach a lanyard to a suitable anchor point strong enough for both rescuer and the injured worker
  • Make sure injured worker is still secure in their equipment and not likely to fall
  • Commence DRABC, call for an ambulance
  • If the injured worker is conscious, try to ascertain the extent of the injury Confined Places
  • Various hazards mostly invisible are associated with Confined Spaces including fire & explosion from flammable liquids & gases, toxicity, asphyxiation due to a lack of oxygen, manual handling injury due to lack of space, fumes from welding & combustion engines & vapors from solvents & paints, restricted entry & exit openings.

In the event of an Emergency:

  • Supervisor Should Contact HSE Personnel at Site
  • In the absence of the HSE Personnel at the Site Contact the HSE Manager or contact the Emergency number posted on Signboard

Rescue Kit – includes:

Safety harness, safety lifeline, self-contained breathing apparatus - SCBA, an air respirator, PPE (hearing protection, safety helmets, protective clothing, hand & feet protection, eye protection, masks), fire extinguishers, fire-proof blanket, buoyancy vests, torches, extension lights, extension leads, & appropriate rescue gear - retrieval mechanisms (tripod & winches) as required, first aid kit.

11. Rescue Procedure:

If immediate evacuation is required in the event of a confined space emergency. The following steps need to be followed:
Inform: 1. HSE Officer    2. HSE In-charge   3. HSE Manager

The person in Confined Space: 
If you fall into a hole or detect suspect dangerous gas, feel eye irritation, headache, dizziness, shortness of breath, or nausea, exit immediately using self-rescue apparatus if appropriate.  If unable to exit by yourself, signal distress to the surface attendant.

Stand-by Person:  
If someone working in a confined space gives a distress signal, follow the emergency procedures below.

12. Emergency Procedures:

If a person in a confined space requires assistance:

  1. DO NOT - Attempt a rescue if you cannot protect yourself from the same hazard(s) that have overwhelmed your workmate.
  2. DO NOT - Attempt any form of rescue by entering a confined space on your own.  A rescue can be attempted on your own if it consists of just raising a person on a lifeline by the use of a hand winch.

c) The Rescue

  • Measure air levels using an approved monitor before entry, during occupancy &   exit of confined space
  • Check for hazards within confined spaces & in a wider environment
  • Supply rescue kit 
  • Maintain adequate communication with the responsible stand-by person to apply airline or breathing apparatus, safety harness & lifeline upon entry & other PPE whilst inside & upon exit of confined space
  • Erect appropriate signage and barricades around confined spaces during the rescue

d) Apply First Aid - Commence DRABC

e) Obtain Medical Treatment.

  1. If the rescued victim is unconscious or otherwise incapacitated summon an ambulance.  If the victim has been only mildly affected, they may be driven to the nearest public hospital or doctor.
  2. A medical opinion must be obtained in every case
  3. Once the needs of the patient have been attended to, report the circumstances to your HSE Officer or HSE Manager. An Accident/Incident report or Near Miss/Unsafe Condition Form must be completed to allow the incident to be fully investigated.

Motor vehicle Accident

In the event of a motor vehicle accident occurring in the workplace or near the (Company Name) Premises, the first HSE Officer on the scene should proceed as follows:

The Rescue

  • Ascertain if any person/s is injured – if yes provide first aid, request an Ambulance
  • If no one is injured and there is no danger, determine if the vehicle/s pose/s an obstruction to normal vehicular traffic flow or falls on the excavated area. If yes, request a mechanical team for help with Serious crimes/Acts of Terrorism/Acts of Violation.  Person encountering a violent or threatening person

Immediately notify Security
2) Do not argue with the Suspected Person
3) Move away from the person and alert others to move away also
4) Do not try to be a hero
5) Do not attempt to physically subdue the Suspected Person
6) Remember that ensuring your physical safety is the primary goal
Inform the about the Situation Security or call to Security representative it is necessary that all Security Uncharged or Admin/ Security Managers posted on the Site notice board and Site Office notice board
  • The exact location of the incident
  • Is the person armed
  • Does the person appear to be affected by drugs or alcohol
  • Name and location/contact number of the informant

If a violent/threatening person is armed with a firearm or other weapon capable of causing death or injury to others:

The Rescue by the Security Personnel

  • In such cases, the (Company Name) Security Personnel should authorize the restraint of the suspected perpetrators(s), taking any reasonable measures of restraint to safeguard the safety of personnel on-site.
  • In cases of violence, if the suspect is not already under restraint, restrain and detain in custody. This shall be done even if the suspect is no longer violent to protect the suspect or other personnel. Persons suspected of being under the influence of drugs or alcohol shall be examined by medical staff as soon as possible and allow the medical staff to diagnose the cause of the abnormal behavior rather than assume, that the cause may not be related to either drugs or alcohol but some other complaint or hand over to local police authorities to handle the matter

Bomb Threat Emergency

If a suspected explosive device is found
  1. Never ignore the threat
  2. Do not touch/disturb the object
  3. Clear the area
  4. Notify an Admin/Security In-charge immediately
  5. Follow the instructions given
  6. Prevent all persons from entering the area
  7. Evacuate people from the suspected location
  8. Contact the Police as soon as possible
  9. Do not allow enter any person to enter the suspected location

Download File

Emergency Response Plan - ERP

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