Friday, June 12, 2020

What is an Action Plan?

A plan that consists of sufficient and proper comprehensive and useful information to get pre-set goals, objectives or targets. Moreover, measurements, action steps, responsibilities and accountabilities for every step. In most of the cases, dates and budget are also an essential part of such action plans. The following are comparative examples of Action Plans.


Suppose, a project is running late and is difficult to achieve deadlines and set targets dates, and your project manager asks you to come up with an action plan that will allow the project to be launch on time. The project manager will suggest cutting nonessential requirements, promote the size of the testing team and asking developers to work long hours at special overtime rates. The following are the steps for an action plan representing the recommended course of action:

1: Identification of Tasks

The very first step is the identification of the tasks that have to be carried out. This should be started from the Start by conceptualizing all of the tasks that you required to accomplish the set objectives or targets. This step will assist to start this process at the primary step.

Action Plans in the projects are beneficial and helpful because they give us a framework and direction for initiating about how we'll accomplish a project methodically and accurately within the targets deadlines to get the set goals and targets with the minimum losses both human and financial. Also, because we can see each activity or work laid out, we can quickly decide which tasks we'll delegate or utilize, and which tasks we may be able to avoid.

2: Analyzing and Delegating Tasks

At this stage, we can see the overall project from start to end and will study or view at each task comprehensively.

Here we can decide that if there are any steps that we could drop, but still meet our set objective or targets? Which tasks could we avoid to someone else on our team, or could be dealt with by a freelancer? Are there any set dates and deadlines for any specific steps? Do we require to manage and provide additional resources?

3: Double-Check with the Following Key Points

To Check that or Action Plan is Comprehensive:

  • Area/location and capacity.
  • Financial issues.
  • Manpower/freelancers/outsource.
  • Equipment/tools/machinery.
  • Materials/substances.
  • Proficiency/skills/competency.
  • Systems/procedures/SSOW

We need to think about all of the above to accomplish our project. But for the small internal project to establish the format of our team's reports, we might not think about "Helpers/People," "Expertise," and "Systems."

The Outcome from Our Action Plan

If we think that we'll be trying to get and gain a similar goal again, we have to revise our action plan after the work is complete, by making a note of anything that we could have done better.

For example, perhaps we could have avoided a last-minute panic if we had alerted a supplier in advance about the size of the order we would be placing. Or maybe we didn't permit the appropriate time to do certain tasks.

Action Plan and Communication

In most of the cases, action plans are a communication device that performs an external adaptation of complex programs and projects.

Action Plan

Action Plan Format


No comments: