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Tuesday, June 30, 2020

June 30, 2020

Multiple HSE PowerPoint Training

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Monday, June 29, 2020

June 29, 2020

Manual Handling Training

What injuries are caused by manual handling?

Manual handling cause severe injury in the short term through accidents, or chronic or long-term damage from bad handling techniques for the work activities. Short term injuries include bruises, cuts, hernias, sprained and inflamed tendons, sprained ligaments, ruptured discs, trapped nerves, and crushed fingers and feet and broken bones.

1.       Chronic and or Longer-term damage often leads to continual back injuries.

2.       How do I plan effective manual handling procedures?

We need to consider four factors:

·         The nature of the task itself

·         The weight and type of load that is being moved

·         The capacity of the person carrying out the task

·         The environment in which the activity is being carried out.

How can we prevent injuries from occurring?

AVOID – The most effective way of preventing injuries is to remove the hazard i.e. remove the required to conduct any manual handling task. For example, you may be able to use an automated aid such as a trolley or lift. Any alternative means of moving objects must also be assessed and controlled to ensure that they do not cause any new significant hazards.

ASSESS – Any manual handling activity that cannot be averted must be properly assessed to make sure that remaining risk aspects are all reduced by utilizing appropriate controls. we can photocopy the activity assessment sheets for each task identified.

REDUCE – Can loads be made smaller, can lifting distances or heights be reduced, should come tasks be done by two people, what action can you take to lessen manual handling tasks?

Manual handling cause severe injury in the short term through accidents, or chronic or long-term damage from bad handling techniques for the work activities.


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Wednesday, June 24, 2020

June 24, 2020

Planned Preventive Maintenance (PPM) Checklist for Standby Generators

Emergency Diesel Power Generators are mostly used for standby power generators due to their reliability, durability and better performance under load. Diesel generators are utilized for back-up power systems in the most critical facilities mentioned below: 
  1. Government Buildings 
  2. Telecommunications Facilities
  3. Nuclear Power Plants
  4. Banks
  5. Hospitals
  6. Airports
  7. Heavy Industries
In standby power installations, diesel generators have the full-rated load capability in less than 10 seconds, and they generally can provide back-up for more than 25,000 hours or more between major reconstruct. This exceptional and unique credit goes to diesel generators, but as being machinery, proper maintenance and overhauling are mandatory to ensure that emergency powered diesel standby generator will work and run whenever required at the time of critical emergency as back-up expectations.

Proper Maintenance for Emergency Generators

Emergency Generator sets on continuous standby must have the capacity to go from a cold start to fully operational just in a few seconds. This type of functionality can establish a serious and critical overload on generator parts. However, regular maintenance and care keep generator parts lubricated prevent mold or oxidation of electrical contacts, utilizes up the fuel before lower and, in general, helps provide reliable engine start-up.

Preventative Diesel Generator Maintenance

Planned Preventative Maintenance (PPM) for diesel operated generators plays a vital role to enhance reliability, reduction repairs and long term costs. By adopting a diesel generator Planned Preventative Maintenance (PPM) schedule and adhering to specific diesel generator manufacturer recommendations and information, you can be sure that your standby power back-up system will start and run when you required it most.
Due to the durability of diesel generators, basic and primary maintenance is preventive. Diesel Generator’s Planned Preventative Maintenance (PPM) consists of the following action:
  1. General inspection
  2. Lubrication service
  3. Cooling system service
  4. Fuel system service
  5. Servicing and testing starting batteries
  6. Regular engine exercise

Back-Up Diesel Generator Planned Preventative Maintenance (PPM) Checklist

For the back-up generator to function properly, it is required to create a standby diesel generator Planned Preventative Maintenance (PPM) schedule that keeps the back-up generator in good working condition. When the standby generator is purchased, there will be maintenance guidelines from the manufacturer in owners’ manual. This should provide a guide for emergency generator maintenance checklist. Back-up diesel generators that are used frequently for emergency purposes need more servicing and overhauling. If it’s mandatory that the emergency generator is dependable in emergencies, and will require a rigorous maintenance plan and schedule. 

How PPM is Conducted for Emergency Diesel Generator?

While carrying out Planned Preventative Maintenance (PPM) for diesel operated generators, it should start with visual observation and inspection. Most of the mechanical issues such as leaks, battery, dust, corrosion, wires and damaged parts can be detected with a regular daily look. After looking at every part of the back-up diesel generator, Tasks outlined a complete maintenance checklist must be fused and filled.
The following methods as per the duration and period must be followed by checklist formats:
  1. Randomly
  2. Daily or Weekly
  3. Monthly
  4. Every 6 Months
  5. Annually
Now here we will discuss all above in the short description. 

Randomly

Such type of inspection and maintenance is conducted randomly; no specific period is required. Overall inspection including outer physical condition and housekeeping is carried out.

Daily or Weekly

The periodicity of the generator’s consistent maintenance will depend on the generator’s usage. After carrying out a visual inspection:
  • Check fluid levels
  • Inspect the battery and charging system
  • Check hoses
  • Belts for damages
  • Remove the sediment from the fuel tank
  • Start the generator and rectify any warning.

Quarterly

  • Change filters oil, coolant, air, fuel
  • Check ignition mechanism and change spark plugs
  • Start the generator and rectify any warning.

Annually

  • Refurbish generator’s diesel fuel
  • Service external parts, e.g., alternator & transfer switch
  • Conduct the Load test the back-up generator and rectify the warning or any alerts indicators
  • After carrying out Planned Preventative Maintenance (PPM) for back-up generators, proper housekeeping should be done around the generator, and ensure the back-up generator is turned to “AUTO” instead of “OFF” so it can run properly as expected during a power failure.
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Tuesday, June 23, 2020

June 23, 2020

Employees Disciplinary Action Format

The under review and discussion subject employee’s disciplinary action plays a vital role in the process of successful policy implementation of an organisation. As being a Line Manager or Project Engineer, you are responsible and accountable to take every possible initiative against any misuse, negligent and violation practiced by any of the workforce or employee.  Use this disciplinary action document format for the email template to send a formal, written warning notice to employees who violate your organisation policies. You can also customize this document template whether it's a first, second or a final warning notice.

A warning letter or notice is a proper and formal way to discipline employees about their misconducts. Misconduct or dereliction may refer to:

  • Aversion Unwillingness to perform job duties
  • Attendance issues or irregularities.
  • Rupture Breach of an Organisation’s policy
  • One-time minor offenses or other types of misdemeanors

To make your company’s Occupational Health and Safety policy, take tough initiatives (like suspension from the work or permanent termination from the company) for serious violations such as misconduct, misuse or violation of PPE, harassment or fraud. According to your organisation’s disciplinary action policy, it might be best and sufficient to first warn employees/workers verbally and advise them on how to correct and improve their behavioral qualities. If they don’t conform to your organisation’s standards, you can then send a formal written warning notice to underline the seriousness of their misconduct and demonstrate what will happen if this behavior linger.

The objective and the aim is to help employees figure out how their misconduct/Misbehavior impacts the organisation and their activity, what the consequences are and how they can self-discipline so that they don’t face more critical disciplinary actions, including termination from the job. On the other side, employee warning notices or disciplinary action will help you keep record of actions or initiatives taken before deciding to dismiss an employee who ignores and negligence organisation’s regulations and admonition. Utilize this employee warning notice format or email template as a reference and make proper required alteration according to the type of misconduct or negligence. Make sure to include particular incidents that display how or when the worker committed a mistake or misbehave attitude at work and how this violates your organisation policies.

In case if it is the first warning letter or notice you send to workers, ask them to report at your office so you can further make proper discussion on the issue or suggest substitute solutions (like providing and suggesting them some days off if they have any personal problems that influence their behavior.) If this is the final warning letter or notice prior dismissal from the job, make that clear to employees so that at least they have one last opportunity to improve their behavior.

E-Mail Notice

Date: 00 January 2020

Ref: 00/0000000

1st - Warning

To: xxxxxxxxxx

Subject:  HSE Violation (Not Wearing Safety Shoes)/or

Being assigned as Electrical/Plumbing/HAVC Technician at (project/worksite), it has been noticed that you violate the OSH Personal Protective Equipment (PPE). Section No #2 (Organization policy). Your violation/misbehave/misconduct may have been unintentional/unexpected, or you may have not accomplished/realized that you were violating a health and safety rule of the company. Moreover, we are bringing this to your attention because of management's sincere concern for your health and safety. Further violations/negligence of the above mentioned, or frequent violations or misdemeanor of any health and safety rules, or safe practices, will result in disciplinary/punitive action.

This 1st warning letter shall serve as a reminder that you should be responsible and professional in the conduct of your duty. And you should follow the instructions of your site Manager/Engineer/Supervisor.

If you continue to be negligent, a proper action shall be decided accordingly.

Employee’s Statement

I have read and understood the above warning notice. I am agreeing that I will not commit this violation misdemeanor/negligence again and that I will try to increase the safety with which I work.

Employees Signature: ­­ _________________________________

 

For (Your Organization)

 

HSE Department Head                                                                                   Project Manager


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Employees Disciplinary Action


Monday, June 22, 2020

June 22, 2020

Worksite HSE Observation and Inspection

Health, Safety and Environmental (HSE) Observations are planned to complete whether the performance of operations is following the procedures which are organized to carry out the work safely and in a better way. During HSE, which should be done by two people, a work task will be observed and inspected for some time. It is recommended to inform those who be observed in your activities so they do not get the idea to be “scrutinize”. Afterwards, you can discuss the results and stores them on a specially designed form to monitor the results.

The objective or aims of Health, Safety and Environmental (HSE) Observations are to make people aware of their behavior by entering into conversation, communication and coordination with them. It should be a dialogue, not a lecture, otherwise, people feel patronized or the opposite will be reached. It is also necessary to discuss not only the bad or unsafe & insecure situations, but also to discuss the positives. Discussing the employer encourages the employee to work even safer. For health and safety observations you can make a “Checklist. Health, Safety and Environmental (HSE) Observations” to ensure that they observe all the important and key points. If during the observation new concerns come forward, then you can add it to this “HSE Observations Checklist”. This checklist is established to provide support for the manager and or project engineer and not as a guideline because they always have to look beyond the checklist.

What Does Observed in HSE Observations?

The following is observed during HSE Observations:

  • Compliance with safety rules and regulations
  • Correct Utilization of PPE
  • Correct and safe use of tools/machines
  • Proper Handling of hazardous substances
  • Appropriate handling of environmentally harmful substances

 HSE Workplace Inspections & Observations

Health, Safety and Environmental (HSE) Inspections for the workplace is different from observation. During the HSE workplace inspection the look at some calculated items such as the following:

  • Housekeeping, Order and Cleanliness Workplace
  • Presence and Use of PPE
  • Check First Aid Kit
  •  Check Grades and Test Fire Plus Devices
  • State of Tools
  • State of Machine (s)
  • Permit to Work (PTW)

It is recommended for the manager, project engineer or HSE coordinator to create a standard checklist, workplace HSE checklist inspection to be looked at fixed points. You can see after some time, using trend analysis, what you are good at and where are possible points for improvement.

Workplace HSE Observation and Inspection Within Organization

As designated supervisors perform the HSE observation and workplace inspection, but it can also be beneficial if a higher safety expert performs the HSE observation and workplace inspection. A certified Health, Safety and Environmental (HSE) expert is trained to be keen on all counts and allows him to do the HSE observation and work inspection. Provenance can perform an HSE observation and workplace inspection for you and help to create an “HSE Observations Checklist”. We HSE Documents can also help you to implement the observation technique, as well as doing the workplace inspections by using formats.

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Worksite Inspection Report

Worksite HSE Observation and Inspection 

June 22, 2020

Heat Stress and its Effects On Workforce

The Workforce or employees who are exposed to extreme heat or work in hot environments (it could be confined space or external direct Sun) may be at risk of heat stress. Exposure to extreme heat can result in occupational illnesses and severe physical injuries. Heat stress can result in heatstroke, heat exhaustion, heat cramps, or heat rashes. Heat can also enhance the risk of injuries in the workforce as it may result in sweaty palms sweat, steam-up safety glasses, and smog. Skin burns may also occur as a result of accidental contact with hot surfaces or steam.

Who Get Exposed to Heat Stress?

Mostly the workers who carry out their work or activities outdoor are at high risk of heat stress include: outdoor workers and workers in hot environments such as:

  1. Firefighters,
  2. Bakery workers,
  3. Farmers,
  4. Construction workers,
  5. Miners,
  6. Boiler room workers,
  7. Factory workers,

Employees are at greater risk of heat stress include:

  • Those who are over age 60 or above,
  • Are overweight,
  • Have heart disease
  • High blood pressure

In case of severe heat stress/stroke, take medications that may be affected by extreme heat. Prevention of heat stress in workers is important. Employers should provide proper training to employees including the labour, MEP technicians, and or others so they understand and aware what heat stress is, how it affects their occupational health, safety and environmental, and how it can be interrupted. Heat stress is an illness that can be caused by exposure to extreme heat. It occurs when the body is unable to maintain a healthy temperature in response to a hot environment. The employees who are continuously exposed to high temperatures or hot environment may be at high risk for establishing excessive of heat stress, as they typically have long shifts and may be either ill-equipped or inadequately trained by their employers to recognize this illness and take preventative measures. Hot conditions present a definite threat to workers. High temperatures can be dangerous and even fatal at work, as they lead to injuries, illnesses, and death. In 2015, exposure to environmental heat led to 2,830 nonfatal occupational injuries and illnesses, as well as 37 work-related deaths. Of these deaths, 33 of them occurred from June to September.

The Occupational Safety and Health Administration (OSHA) has published a map of U.S. heat-related fatalities for outdoor workers. This map shows the locations of these fatalities, and according to OSHA, 109 occupational fatalities were heat-related from 2008 to 2014 alone. 

Heat Stress and its Effects On Workforce

The Workforce or employees who are exposed to extreme heat or work in hot environments (it could be confined space or external direct Sun) may be at risk of heat stress. Exposure to extreme heat can result in occupational illnesses and severe physical injuries. Heat stress can result in heatstroke, heat exhaustion, heat cramps, or heat rashes. Heat can also enhance the risk of injuries in the workforce as it may result in sweaty palms sweat, steam-up safety glasses, and smog. Skin burns may also occur as a result of accidental contact with hot surfaces or steam.

Who Get Exposed to Heat Stress?

Mostly the workers who carry out their work or activities outdoor are at high risk of heat stress include: outdoor workers and workers in hot environments such as:

1.      Firefighters,

2.      Bakery workers,

3.      Farmers,

4.      Construction workers,

5.      Miners,

6.      Boiler room workers,

7.      Factory workers,

Employees are at greater risk of heat stress include:

  • Those who are over age 60 or above
  • Are overweight
  • Have heart disease
  • High blood pressure
In case of severe heat stress/stroke, take medications that may be affected by extreme heat. Prevention of heat stress in workers is important. Employers should provide proper training to employees including the labour, MEP technicians, and or others so they understand and aware what heat stress is, how it affects their occupational health, safety and environmental, and how it can be interrupted. Heat stress is an illness that can be caused by exposure to extreme heat. It occurs when the body is unable to maintain a healthy temperature in response to a hot environment. The employees who are continuously exposed to high temperatures or hot environment may be at high risk for establishing excessive of heat stress, as they typically have long shifts and may be either ill-equipped or inadequately trained by their employers to recognize this illness and take preventative measures. Hot conditions present a definite threat to workers. High temperatures can be dangerous and even fatal at work, as they lead to injuries, illnesses, and death. In 2015, exposure to environmental heat led to 2,830 nonfatal occupational injuries and illnesses, as well as 37 work-related deaths. Of these deaths, 33 of them occurred from June to September.

The Occupational Safety and Health Administration (OSHA) has published a map of U.S. heat-related fatalities for outdoor workers. This map shows the locations of these fatalities, and according to OSHA, 109 occupational fatalities were heat-related from 2008 to 2014 alone. As time goes on and high-temperature records continue to be broken, risk of heat stress is likely going to increase and precaution will become more important than ever. Besides being a personal hazard, hot conditions may also put workers at risk for further injuries and can endanger their coworkers. For example, excessive heat may cause sweaty palms, skin burns, Steamy safety glasses, or dizziness. Measures should be taken to prevent or handle these factors so they do not interfere with a workers’ ability to perform safely and efficiently.

Who’s at Risk for Heat Stress?

Specific work environments may put workers especially at risk for heat stress. These environments are either outdoors or within a confined, heated space, and they include:

  • The outdoors (pools; landscaping; maintenance)
  • Firefighting and other emergency response
  • Bakeries
  • Farms
  • Construction sites
  • Factories
  • Oil and gas well operations
  • Hazardous waste sites
  • Plants such as chemical or brick-firing plants

Individual factors may also put workers at risk of illness from heat. These include:

  • Workers who are 65 years or older
  • Those who have high blood pressure or heart disease and other underlying health conditions
  • Workers who are on medications that are potentially affected by extreme heat
  • Those who are overweight
  • Drug use
  • Cardiovascular fitness
  • Existing burns along the body that may interfere with sweat glands
  • Workers who have not performed in hot environments before
  • A low intake of liquids

There are technical methods of determining the risk of heat stress, such as determining the wet bulb globe temperature of the work environment. This measure considers radiant heat sources, air movement, and humidity on top of temperature. There are also occupational exposure limits (OELs) to consider as well. Certain operational and environmental variables can have an impact, such as:

  • The temperature of the worksite itself
  • The environment’s relative humidity
  • Lack of proper HSE training and awareness of heat stress
  • Workload/amount of muscular exertion required
  • PPE that prevents the human body from sweating effectively, e.g. as waterproof clothing

People who work in certain states may also be particularly at risk. For example, California, Kansas, and Texas tend to have the highest rates of work-related injuries and illnesses caused by environmental heat.

Symptoms of Heat Stress

It is highly recommended that employers use personal observations as well as technical measures to ensure that workers are safe. Certain indicators of heat stress can be observed, and it’s important to use professional judgement to assess the situation and quickly take action. An essential aspect of heat stress prevention training is recognizing the signs of heat stress, which include:

  • Fatigue
  • Sudden and severe headaches or nausea
  • An increase in incidents
  • A lack of alertness
  • Dizziness or fainting
  • Clammy, cold, or pale skin
  • Cramps or pains in the muscles
  • A weak or fast pulse
  • Excessive sweating

OSHA and the National Institute for Occupational Safety and Health (NIOSH) have worked together to provide a Heat Safety Tool App that not only provides real-time information on heat index information and weather conditions but also acts an as a guide to identifying symptoms of illnesses related to the heat.

There are also different severity of heat stress. For example, the illness may lead to heat rashes, heat cramps, heat exhaustion, or heat stroke. The most serious severity is heat stroke, which is a real medical emergency and may be fatal, as in this case, the body becomes completely unable to regulate its temperature. During a heat stroke, a worker’s body temperature will be 103ยบF or higher, and they may be confused or lose consciousness.   

What to Do When a Worker Suffers from Heat Stress

When it has been determined that a worker is ill due to the heat, remain calm and get help immediately. If there is not a supervisor nearby or the supervisor determines it’s a serious situation, call 999. If possible, move the worker into the shady or a cool area, remove any outer clothing, and have someone stay with them until help arrives. As soon as possible, provide cool water to the worker to drink, apply ice, and attempt to fan or mist them. If the worker is confused or unable to stay alert/conscious these are indications, they may be suffering from a heat stroke. In this case, call 999 immediately and apply ice as soon as possible.

An important aspect of assessing heat illness is creating a buddy system for workers. Implementing this system brings attention to occupational risks, and ensures that action is taken as quickly as possible. Workers should be familiar with the symptoms of heat illnesses and heatstroke in particular to monitor the situation. Or, a responsible person may be designated to monitor conditions and protect workers. A complete heat illness prevention program will prevent injuries and fatalities.

Methods of Prevention

It’s mandatory to take action immediately and prevent heat stress in the workforce. Prevention starts with high-quality and proper HSE training. The workforce should provide an appropriate and essential quality education through safety courses and other available means so the employee understands what heat stress is and its causes, the various severity, and how it affects their health and safety. OSHA also provides a Heat Stress Quick Card which describes potential symptoms and actions to take and it is the most beneficial for both employers and the employees. Both employers and employees may undertake daily tasks to protect against heat stress and other heat-related illnesses.

There are daily tasks that may be undertaken by both employers and employees to protect against heat-related illness. These include:

  • Finding or providing shade and using other means of blocking out direct sunlight and other sources of heat
  • Providing and drinking water every 15 minutes (it is recommended to get at least one pint per hour); avoid beverages that contain alcohol or caffeine, since these can cause dehydration
  • Modify work schedules to begin and end earlier, avoiding the most intense times of the day
  • Arranging frequent breaks that include provided water and are in air-conditioned or shaded areas
  • Providing and wearing light and/or lose clothing that provides cooling



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